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e e e VII. REPORT FROM COUNCILOR WOOTEN ON ACTIVITIES OF CITY COUNCIL TASK FORCE ON HULT CELEBRATION/EUGENE FESTIVAL (memo, informational materials distributed) Councilor Wooten distributed materials developed by the task force. She said that she had chaired the task force, and she introduced the task force members who were present in the Council Chamber: Elaine Stewart, Eugene Development Department; Tom Schott and David Filer, Downtown Commission; Ray McIver, Eugene Downtown Association; Mike Hartnett, Visitors' and Convention Bureau; and Mary Hudzikiewicz, University of Oregon and Eugene Action Forum. She noted that the other members of the committee were identified in Attachment B of distributed materials. Ms. Wooten said that the task force had met four times since her last report to the council and had developed proposals regarding the festival event, which were summarized in the materials. She noted the task force was recommending coordination of two weeks of events with a focus on events for the dates of September 29 and 30 and October 1 and 2. She said the task force had agreed to narrow the site for the events to downtown Eugene, with an eye toward expanding the area in future years. Ms. Wooten discussed the proposed organizational structure for the event, which included a volunteer committee which would be responsible for recruiting volun- teers to work on the event. She said that the theme would be Eugene's diversity and that it was hoped all types of groups would be involved. Ms. Wooten said that the task force had discussed expanding its membership to include represent- atives of additional groups but had agreed to keep the present membership composition, in order to retain a manageable size for the task force. She noted that additional groups would be included as needed. Councilor Wooten discussed the proposed calendar for festival events, which included events already planned for the Hult Center, sports events, a car show, bike races, children's activities, a parade, and possibly a carnival. She said that an official starting ceremony and pageant were proposed for Friday evening the 30th. She suggested that the ceremony repeat the tradition of past Eugene festivals of having participants carry lighted candles. She said the task force proposed that a box supper be held and that fireworks be set off from the top of the Parcade. Ms. Wooten said that a trade show was proposed for the festival that would bring toqether exhibits and booths from cottage industries, agriculture,and manufactur- ing. Ms. Wooten then presented a preliminary budget for the festival and noted this included anticipated receipts of $12,500 for booth rentals. She said the task force had suggested that the City maintain the beer and wine concession for the festival as an additional means of generating revenue. Mr. Schott said that the Downtown Commission supported the festival events as a means of meeting goals for increasing the vitality of the downtown and generating enthusiasm for the downtown area. He noted that the commission had voted at its May 24 meeting to provide financial support for the event. Councilor Wooten said that the task force had requested the assistance of staff members Elaine Stewart of the Eugene Development Department and Jim Williams of the Hult Center for initial work on the event, with additional staff help in the time just before the festival. She noted that Mike Hartnett had agreed to serve as liaison with the private sector for the the present. MINUTES--Eugene City Council May 25, 1983 Page 8