09/21/1983 Meeting - Laserfiche WebLink

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adoption in order to put it on the same fiscal basis as both municipalities. He said that in future cycles the expenditure will be integrated into the regular e budget. He said the nine-month expenditure for operations has already been approved in the FY84 Eugene budget and the nine-month expenditure for admini- stration is already represented in the Springfield budget. He said that this will be the only action on the capital budget of $27,000,000. Mr. Guenzler said that the MWMC adopted the budget on August 11, 1983, and forwarded it to the governing bodies. He said Lane County acted on the budget on August 31, 1983, and Springfield took action this week. He said there is an understanding that further work will be done in refining the contingency budget. He said that Lane County has requested that the City negotiate two additional contracts for efforts that have not been reimbursed in the past. He said that staff is presently negotiating an agreement for the county to perform specific services with a maximum limit of $50,000. He said that this agreement will be back before the county board and the MWMC for later consideration and that the agreement is reflected in the budget's contingencies. Mr. Guenzler also stated that the Lane County Board has expressed an interest in examining its role and participation in MWMC and its role in the County Service District funding mechanism. He said that staff is presently in negotiation for an agreement to permit the county and other governing bodies to examine their roles and to determine if there is a satisfactory method of withdrawing the county from both participations. He said that the outside limit on this agree- ment is $125,000, but he added that the agreement is set up so that the City can terminate the contract if it will not be successful. He said the nine-month budget is for the period beginning October 1, 1983, so it would be desirable to adopt the budget prior to the beginning of the fiscal year. e Mr. Gleason said that the major projects included in the capital site budget are the Agripac project, the West Irwin Pump System, the Willakenzie Pump Basin, the Santa Clara/River Road Trunk,- and the On-Site Sludge Disposal Program. Mr. Guenzler said that an additional project is the completion of the drainage and the landscaping at the wastewater site itself. He said that staff hopes to be using the East Bank Interceptor before the peak of the winter season. He said that operational testing of the season will continue until next spring. He said the Eugene plant will continue to be operated through most of 1984 in order to establish the reliability of the new system prior to shutting down the old system. Mr. Gleason said that there are 41 pumping plants in addition to the main plant operation which have to be operating and controlled. In response to a question on the rate of 20.9 percent on the indirect charges, Mr. Guenzler said that the 20.9 percent was a reduction from 25 percent. He explained that both figures were developed by the Finance Office using the federal circular for indirect cost plans. He said an attempt was made to apportion all costs, stating that any departmental costs which are administrative in nature are included in the 20.9 percent rate. Mr. Gleason said the General Fund indirect costs sent out are principally for administrative charges, but that the rest of the General Fund expenses, i.e., staff time, are not allocated, although significant. He said the rate has to be a documented figure because it is a rate enterprise; he said the expenses have to be audited. e MINUTES--Eugene City Council September 21, 1983 Page 7