03/12/1984 Meeting (3) - Laserfiche WebLink

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e $1,062,122. The major change was the $125,000 amount from the Eugene Arts Foundation. The revenue-sharing amount of $352,278 was within $5,000 of FY84 figures. The expenditures, amounting to $1,062,122, reflect the adjustments made for staff reorganization. The chart entitled Reassignment of Res~onsibilites from Marketing Division, Hu1t Center, was reviewed next. Mr. G eason said that the new Executive Director duties would include booking events and marketing strategies. The new Marketing Coordinator position would be assigned the following duties: develop a marketing program, event advertising promotion, program magazine, press releases, generic advertising, and series brochure graphics. The Administrative Aide will assume responsibility for scheduling and event information communication. The Ticket Office Manager will give ticket outlet support. Community outreach will be shared by SHO volunteers, the Performing Arts Commission, and other volunteer groups in the community. Mr. Gleason said that marketing activities are not being reduced, but rather will be increased because of more marketing penetration to audiences outside the primary market area. To enable the Executive Director to assume more center responsibility, he will experience work reduction in City committee work, Conference Center duties, and in other pUblic relations duties. Mr. Gleason announced the appointment of Barbara Bellamy, Information Director for the City Manager's Office, to assume the Marketing Coordinator duties, because of the need to have this important work carried out through the transition period. ... Mr. Gleason then reviewed the Reassignment of Res~onsibi1ities from the ~ Operations Division, as itemized on page 4b of the flip charts. He added that Dave Whitlow, City Operations Manager, would assume increased responsibilities to coordinate the work of the Hu1t Center with the rest of the City's opera- tions. Ed Smith, Facilities Development Director, also will work with staff during the transition period. A matrix entitled Work Program, Administrative/Operational Issues was reviewed next. Mr. Gleason reviewed the time1ines for staff and Performing Arts Commission involvement on the 14 named issues. The Performing Arts Commis- sion will be asked to review the workplan assignments. - In concluding, Mr. Gleason said it may take several years to resolve all of the issues, but all those involved have done their best to make the Hu1t Center a success. Continued endeavors will emphasize use of the center for its cultural and economic impacts upon the community. The organizational outlines will be a guide in these accomplishments. The meeting was opened for questions from councilors. Councilor Holmer asked if the $352,000 of revenue-sharing funds represented a change of allocation patterns from that of the past. Mr. Gleason said that the Budget Committee and council have adopted a policy recommending that 25 percent of Federal Revenue Sharing revenue be transferred per year to the MINUTES-Eugene City Council March 12, 1984 Page 11