11/20/1985 Meeting - Laserfiche WebLink

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Ms. Wooten moved, seconded by Mr. Hansen, to approve the report - on the Downtown and Planning Commission roles and responsibili- ties and to direct staff to use the processes as outlined in the report to structure the future deliberations and actions of the two commissions. Mr. Rutan asked that staff closely monitor the process to look for ways of simplifying. Roll call vote; the motion carried unanimously, 7:0. V. OVERPARK IMPROVEMENT PROJECT UPDATE (memo distributed) Assistant City Manager Dave Whitlow introduced the item. Eric Jungjohann, of the Development Department, presented the staff report. He said the Downtown Commission had reviewed the Overpark improvement proposal for a reduced amount of $303,785, as outlined in the agenda attachrnent. He said the holes in the North and South walls were eliminated from the proposal, along with the exterior stairway and cuts to each of the other areas, includ- ing signs and lighting in the entrance. The lobby also will not be enclosed. He said the $207,985 was a fixed maximum, and the design proposal should be less. He requested approval of the revised proposal. Ms. Wooten asked what involvement the Downtown Commission had had in making e suggestions for reduced costs. Mr. Jungjohann said staff had reviewed the proposal with the architects to reduce costs, and the revised proposal had then been presented to the Downtown Commission, where he said no problems were identified. Responding to Ms. Schue's question, Mr. Jungjohann said the $89,000 required as supplemental budget action would be additional tax increment money. Ms. Schue said she had heard a citizen comment about the lack of visibility between the parking structure and the inside stairwells. Mr. Jungjohann said the possibility of opening up the stairways had been considered, but was rejected because of the split-level nature of the structure. Ms. Bascom said she believed it was irnportant to upgrade the facility for downtown development and did not feel the council should avoid spending necessary funds. She added that she felt somewhat frustrated by the process of interaction with the architects and was sorry to see the exterior stairway eliminated, but hoped to proceed with the wisest possible use of the money. Mr. Hansen asked about tenant irnprovement allowances, saying he assurned the rent structure would be predicated on the funds put in, and he asked whether the council would have to authorize each tenant improvement. Elaine Stewart of the Development Department said neither the council nor the commission was expected to approve leases in the Overpark. She said the $70,000 figure would be the maximum allocated in negotiating leases, and tenant improvements would be made in terms of returned investments from leases. Mr. Jungjohann said he e chose a figure of about $7 per foot, and he did not intend to ask for more than the $70,000. MINUTES--Eugene City Council November 20, 1985 Page 7