Admin Order 52-17-03-F - Laserfiche WebLink

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Introduction The Hazardous Substance Tracking Instructions for Businesses Required to Report in Accordance with Eugene City Charter Amendment N (hereafter referred to as this handbook) was last officially adopted by the City Manager of the City of Eugene with Administrative Rule No. 52-17-03-F on October"'_, 2017 for Hazardous Materials Balance Reports due April 1, 2018 and subsequent years, unless and until the City Manager of the City of Eugene adopts further revisions. An Ordinance delegating authority to the City Manager for updating the Hazardous Substance Tracking Instructions was unanimously adopted by the Eugene City Council with Ordinance No. 20551 on February 23, 2015. The Toxics Board will review this handbook every five years, or upon reasonable demand by a member of the general public or a participating industrial representative. Reporting companies will be notified in writing of any changes to these instructions, and changes will be applicable only to reporting years subsequent to such notification. The Eugene Toxics Right -to -Know Program is governed by a seven -member Toxics Board appointed by the City Council. The Toxics Board's primary roles are to: a) supply forms for materials balance reports; b) recommend fees necessary to implement the program; c) file an annual public report on the effectiveness of the program and any recommendations for improvement; d) direct the Toxics Program staff to facilitate investigations on reports of non- compliance; and e) publish the names of non -complying entities in a local daily newspaper. The Toxics Board is also responsible for determining whether there has been non-compliance in particular cases, and assessing appropriate penalties, if any, when non-compliance is found. The Toxics Board has other duties as well. The primary role of Toxics Program staff is to: a) receive and maintain reports; b) facilitate investigations on reports of non-compliance and report findings to the Toxics Board; and c) audit each reporting entity on a random basis at least once every three years. Toxics Program staff and the City's Fire Marshal have additional duties under the charter amendment (Appendix A). Compliance Schedule: 1. On January 1 of the reporting year, begin tracking your business's use of any hazardous substances listed by the City at https://ceapps.eugene- or.gov/toxics/chem_reportable_list.aspx, as well as any meeting the definitions in. Appendix D of this handbook. Track inputs and outputs of the types specified in these instructions, and keep a record of the methods used in your calculations. 2. At the end of the reporting year, you will receive the instructions necessary to file your report. The instructions in this handbook are intended to assist Eugene businesses in complying with the City's Toxics Right -to -Know law, and for purposes of determining what data to enter on the electronic forms. 3. On December 31, complete your tracking of hazardous substance inputs and outputs for the reporting year. 4. By midnight on April 1 of the following year, submit the completed report and certification form for the reporting year. 5. By May 1, pay invoice issued by the City of Eugene on April 1.