07/16/1990 Meeting - Laserfiche WebLink

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e F. Council Policy on Funding Requests Mr. Gleason indicated that individual councilors are prohibited by charter from committing financial resources, and run the risk of personal civil liability if they should do so. In order to deal with individual requests for funding, he suggested that the council establish a Professional Services Account. When framing funding requests, Mr. Gleason cautioned councilors to insure that they indicate how a request would support previously established council goals and policies. Mr. Gleason also recommended that for those funding requests for which a councilor has a direct pecuniary or fiduciary interest, the councilor declare conflict-of-interest and have another coun- cilor raise the issue. Mr. Boles recommended that the council direct all funding requests to the City Manager's Office to go through a formal funding application process. Mr. Rutan noted that the nature of this fund is for one-time-only requests. Successive requests for funding should go through the council's normal budget process. The council discussed and reached tentative agreement that the intent of this fund is for requests on a one-time basis. However, it agreed that subsequent requests for funding might come before the council and could, with council agreement, be funded again. e Mr. Rutan moved, seconded by Ms. Ehrman, to put $50,000 in the budget to fund private funding requests. Ms. Bascom said that it should be clear that should the council need addi- tional moneys for this, the council can still utilize money from the Contin- gency Fund. Mr. Rutan withdrew his motion. Mr. Rutan moved, seconded by Mr. Boles, to establish criteria on the process for handling funding requests as recommended in the council's memo dated July 13, 1990. The motion car- ried unanimously, 7:0. G. How Votes are Recorded When a Councilor Leaves the Meeting Room The council discussed this issue and agreed that should a councilor need to be absent prior to making a voting decision, the councilor can request that the vote be deferred until he or she returns. H. Reducing the Volume of Paper Sent Out in Council Packet In keeping with the council's request, Mr. Gleason said that staff is at- tempting to reduce the volume of paper that is included in the council's e MINUTES--Eugene City Council July 16, 1990 Page 6 Dinner/Work Planning Session