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----- e Ms. Rich said the committee may be past the stage of defining the problem. It was clear over the past three years what the future will bring if change does not occur. Dr. luke asked if the group agreed on the problem. He said that Ms. Rich's assumption must be tested, as the committee must be in total agreement about the problem. Mr. Rutan said that there was no agreement among committee members about the problem. Mr. Boles agreed with Mr. Rutan, and said in particular the committee does not agree on the internal and ex- ternal conditions that affect the reality of the situation. Ms. Eaton thanked Dr. luke for his participation. The meeting recessed briefly at 7:10 p.m. The members of the Strategic Plan Committee--Mr. Miller, Ms. Eaton, Mr. Rutan, Mr. Mcloud, and Ms. Rich-- re- convened at 7:15 p.m. to discuss their recommendation to the Budget Commit- tee. Ms. Eaton said that the charge to the SPC was to make a recommendation to the Budget Committee regarding strategic planning. In addition, Ms. Eaton be- lieved that the committee needed to determine a time frame for the recommen- dation, as the Budget Committee does not have the luxury of time. Mr. Gleason suggested that the committee focus on FY93. Staff will bring back a program outline to the committee working under the assumption that the Budget Committee will act as the planning team. The outline will include the neces- sary steps and associated dates as well as suggestions for other groups to be involved. Mr. Gleason said the Phoenix model could be customized for the e City of Eugene. The committee agreed with Mr. Gleason's proposal. Mr. Miller asked how the Bryson model could be integrated into the Phoenix model, pointing out that the City had certain mandated services it must fund. Mr. Gleason said that rather than describe a technical process, he would prefer to design a policy steering group to answer that question as the pro- cess progressed. For example, if the committee developed a consensus about the current situation, it would be the design committee's task to decide what type of community outreach it wished to employ. Mr. Gleason said that the committee may wish to change direction as it moved along, and such a process would give the committee needed flexibility. Mr. Rutan said that while employing the Budget Committee as the planning group for the process made sense on the surface, he pointed out that there will be three new councilors and three new lay Budget Committee members. He wondered if the newly constituted Budget Committee would be too large and too new. Mr. Gleason responded that he too had some reservations that rose from those issues, but he asked how the Budget Committee could be ignored in the process. He said that perhaps a Budget Committee subcommittee could serve as the steering committee, since the Budget Committee was a major stakeholder in the process. Mr. Rutan said that Mr. Miller's continued involvement in the process would be important. Mr. Miller agreed. Mr. Gleason discussed the issue of staff resources. He pointed out that the same staff team that guided the budget process would be involved in the stra- e MINUTES--Strategic Plan Committee November 1, 1990 Page 10