10/28/1991 Meeting - Laserfiche WebLink

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. e Staff said two other applicants were qualified. Mr. Rutan asked staff to check on another applicant and add that name to the list of qualified applications. Mayor Miller asked councilors to write the names on their ballots. He then requested that the council move to the scheduled agenda item. I. CITIZEN INVOLVEMENT COMMITTEE (CIC) ANNUAL REPORT Ann Morrow, Chair of the CIC, presented its annual report to the council. She thanked the council for supporting the CIC, especially through Mr. Boles' involvement on the committee. Ms. Morrow referred to the "Land Use Planning Activities" section listed in the CIC Annual Report. She said the eIC spent a considerable amount of time in determining what kind of public information process needed to be followed in relation to the listed activities. She said the processes used in the past were evaluated to see how they were employed and how well they worked. She said more time was spent on issues with increased public interest. Ms. Morrow said some format changes were made to existing planning documents. Much time was spent to provide recommendations and improve the current process. Ms. Morrow then referred to the "Other Activities" section of the report. e She said the CIC wanted to be sure it was doing a good job in relation to the CIC's goals. The CIC analyzed the citizen involvement process and looked for ways to make it more effective. She said committee members tried to identify audiences who need to be sought out. Ms. Morrow said a workshop was held February 9, 1991, to examine the committee's goals and vision for the future and to discuss the merits of various techniques for involving citizens. One of the activities at the session was a stakeholder analysis. As a result of the workshop and stakeholder analysis, Ms. Morrow was asked to make a presentation to the Oregon Planning Institute. Ms. Morrow said the Planning Commission has suggested to the Citizen Involvement Committee that it explore the utilization of the public access channel for public meetings. She added that as a member of the committee, she would encourage this. Ms. Morrow said Ellen Wojahn will replace Greg Evans as a Planning Commission representative on the committee. In answering council's questions, Ms. Morrow said that determining whether an issue will become high-interest or low-interest public involvement is determined case by case. Ms. Morrow said that if citizens feel their rights concerning involvement have been denied, they can work with staff on getting remediation. e MINUTES--City Council October 28, 1991 Page 3