02/17/1992 Meeting - Laserfiche WebLink

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~ III. CROSS-ORGANIZATIONAL ISSUES e Mr. Boles said that in examination of the cross-organizational issues, the Council Committee on Eugene Decisions had agreed that there were certain issues that the City Manager could address right away, with the goal of reducing the process target by about ten percent, or $800,000. He characterized the process as a "jump start" in addressing intraorganizational efficiencies. He said that Mr. Gleason had proposed the concept at a recent CCED meeting and the committee had agreed to forward the suggestion with its approval to the full council. Responding to a question from Ms. Ehrman, Mr. Robinette clarified that CCED, rather than Mr. Gleason, had identified the targeted amount. Responding to a question from Mr. McDonald, Mr. Gleason said that the focus of his proposal would be on minor service reductions and sustainable changes in service systems. He said that the process would parallel other decisions made in the process. Responding to a question from Mr. Nicholson regarding the level of council oversight for the decisions made by the manager, Mr. Gleason said that he would return to the council and report on the actions taken in the process. Mr. Boles clarified that the decision before the council was whether it supported an approach by the manager that examines internal sustainable service reductions. Ms. Bascom asked Mr. Gleason if he was attempting to address the issue raised by citizens of "fat" in the City budget. Mr. Gleason said that he would address wages and fringe benefits within the confines of council policy, management efficiencies such as consolidations and reorganizations, productivity improvements, technological applications, examination of City leases and contracts, reductions in management structure, reductions in regulations and processes, and reduction of City overhead costs. Responding to request for clarification from Mr. Nicholson, Mr. Boles said that the council needed to agree if it wished to convey the authority to the manager to realize the goal, and how those decisions would be processed. The council agreed to authorize City Manager Mike Gleason to realize ten percent of the Eugene Decisions process target of $8 million from the existing operational budget. Mr. McDonald indicated his opposition to the proposal. The council discussed the reporting relationship of the manager to the council in the process proposed by Mr. Gleason. Mr. Gleason proposed that CCED review the proposals he developed on behalf of the council. The council indicated its acceptance of Mr. Gleason's suggestion. e MINUTES--Eugene City Council February 17, 1992 Page 9