03/04/1992 Meeting - Laserfiche WebLink

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e of customer expectations as well as legal mandates. He stated that the turn- around time for building permits is an example of a customer expectation. Mr. Mounts said that the second policy, under Resource Planning and Alloca- tion Policies, has been clarified to ensure that financial systems control expenditures as well as communicate information. He said that a line-item budget, as opposed to the program presentation developed for Eugene Deci- sions, would be appropriated and used for expenditure control. Mr. Mounts said that Policy B-9 allows unanticipated working capital to be allocated to the following categories on a priority basis: Unappropriated Ending Fund Balance, General Fund Contingency, and General Capital Project Fund. Mr. Rutan arrived (6 p.m.) Mr. MacDonald brought up the issue of the Central Services Allocation (CSA). Mr. Gleason said that the allocation consists of the amount that the City charges to a Federal grant or to an outside agency to recoup the full costs of the City's utilization of services provided by these agencies. e Mr. Mounts said that the City prepares a cost allocation plan every year in order to spread the cost of central business functions, provided by the Gen- eral Fund, to all direct services. He stated that to avoid having the Gener- al Fund subsidize the operation of other funds, the portion of the cost of central business functions represented by a specific non-General Fund service is recovered through the CSA. Mr. Gleason pointed out that the Road Fund was previously included in the General Fund. Through the urban transition and gas tax increases, much of the funding from the General Fund was not needed. As a separate fund, the Road Fund now contributes to the cost of Central Business Functions. Administrative Services Director Warren Wong said that there are funds from which the City cannot legally recover its share of cen- tral business functions, such as debt service bonds. In response to a comment from Mr. Rutan, Mayor Miller said that these Finan- cial Management Goals and Policies are being set in case the Eugene Decisions process results in a stalemate. Mr. Rutan expressed reluctance to set ser- vice priorities before the Eugene Decisions process was completed. Mr. Nicholson said that some of the goals are policies, such as the goal to cooperate with other government entities. He added that some policies are not directly related to goals. Mayor Miller said that the Council Committee on Eugene Decisions examined the current goals and concluded that they needed only minor revisions. He said that these revisions are now brought before the City Council to avoid working in a panic mode toward the end of the Eugene Decisions process. He explained that the purpose is to generate policy statements so that the City Manager will have guiding principals in the event that Eugene Decisions results in a stalemate. e MINUTES--Eugene City Council 5:30 p.m. April 6, 1992 Page 2