05/09/1977 Meeting - Laserfiche WebLink

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Com 5/4/77 ~pprove - Com 5/4/77 Approve e V. Sewer System Evaluation Survey--Request for Authorization for Contract, (Memo and Information Distributed to Council.) Assistant Manager noted the need for a full physical survey of the sewer system of the City in order to seek federal grant alloca- tions and to meet federal requirements. He said negotiations were continuing with CH2M Hill, the selected consultant, with the contract to be a cost-plus fixed fee, fixed fee to be based on 15 per cent of the costs. He noted that under Phase I, a basic detail survey would be accomplished; in Phases II through IV, the City would proceed to negotiate which areas would require further study and identify problem areas. The cost for Phase I would be between $35-40,000 and the cost for the other Phases would be about $60,000. He said the expenditures had been included in last year's budget and are appropriate for this purpose. Mr. Hamel noted dissatisfaction with the amount of money already spent and requested more information on the dollar figure. Assis- tant Manager noted that there are 400 miles of sanitary sewers in the City, and that the survey involves 'a physical survey of the entire system as a pre-condition to getting federal funds. He said the City would ultimately be reimbursed and it would be using Public Works forces as much as possible to keep costs down. Don Gilman, Public Works Department, said that the contract would be renegotiated if the profit margin would seem to exceed more than 15 per cent. He noted much of the work had already been done and it was a matter of getting all the data accumulated and in a proper format. Mr. Obie questioned what the basis for the costs were, to which Mr. Gilman replied manpower plus overhead and fringe benefits plus the 15 per cent profit, noting that the basic salary was somewhere in the range of $12 to $15 per hour. . Mr. Williams ques- tioned how much work had already been done, to which Mr. Gilman replied about 90 per cent of the system had already been televised and inspected, but that some areas might have to be redone since they had been done five years ago. He noted there was a May 16 deadline for the federal grant allocation and therefore the Public Works Department was ,under a very tight deadline. Mr. Haws moved, seconded by Mr. Hamel to authorize the City Manager to sign the contract. Motion carried unanimously. VII. LCOG Request for Council Review of Reconstructing Membership of Metro Area Transportation Committee (MATC) (Letter, memo, and bylaws distributed to Council) Assistant Manager reviewed the background information from the memo distributed to Council indicating that the local officials would be the elected officials and the chief administrative staff would be the alternates but non-voting members. Mr. Bradley expressed a concern regarding the City Council's role 1n this organization. He wondered if key issues might be decided by LCOG without Council review or input and wanted to be sure that policy recommendations would come before the City Council before a decision would be made. Assistant Manager noted that LeOG had taken no vote or position that had not come previously before the Council. 3~ 5/9/77--29