10/12/1977 Meeting - Laserfiche WebLink

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felt staff should be aware ~nd take ,into consideration the potential for making such errors, noting an uncertain energy supply and an un- e certain growth future. Both have impact potential for increasing the demand which is forecast. He wondered if the alternatives had been based on demand or on a single number factor. Mr. Farah replied the modeling process dealt with a single number, as the technology analysis necessi- tated a specific number. However, the recommendations for the plan have built-in flexibility to make it more effective, and the flexibility does accommodate any future growth. Mr. Delay said he would like to see the impact on the plan in regard to more or less demand in the same time frame. Manager said staff would be awaiting a message from L-COG setting up the first joint meeting of the planning commissions, city councils, and Lane County Commissioners for the full-scale presentation, noting November 3 or 10 had been suggested. III. Council Assistants--Memo distributed to Council. Manager reviewed memo in which job descriptions of Staff Assistant II and Staff Analyst were outlined. Staff was asking Council for comments on the job descriptions, duties, and qualifications. Mr. Delay felt the qualifications were well outlined. However, he was concerned about the duties description, as it did not outline for whom the persons would be working, did not say who would supervise, who would be directing the work, and how time is priorized for Councilors. Manager e replied an office would be set up in one of the City Council chambQrs for the two persons. The individual Councilor would ask for assistance and those people would respond. The work would also be directly related to the City Manager's office in that some person in the office would help assign workloads and supervise the work that was being done. He said Ci ty Manager staff would try to make the assistants available for maximum and immediate responses to Councilors as requested. Mr. Delay said he wished for them to work directly with Councilors and wondered if the job descrip- tion involved more a policy analysis position. Assistant Manager said staff would try to keep the assistants free to work on individual matters for Councilors, although there may be time conflicts and negotiations with the people involved would resolve those conflicts. He said as time goes on, Councilors may be presenting proposals to Council and if those were to become Council agenda items, City Manager's office would like to review those prior to becoming Council agenda items. Ms. Smith wondered, at Council work sessions, if issues were identified that would be added responsibilities to Councilors, whether these aides would be used to work on those issues. Manager replied that would result in these positions being a policy analysis group, which was one of Mr. Delay's main concerns. Mr. Delay said his needs had not been related to existing staff, as he felt they were doing a very good jOb. He was seeking individual assistance in the normal ongoing work of the Council. He said he would question that kind of use, as it would become an office of policy analysis. He saw the Council Assistants use as being for e individual Councilors' needs. 10/12/77--6 118