07/19/1978 Meeting - Laserfiche WebLink

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Mr. Delay expressed concern in rushing through the process. Assistant Manager said the schedule would be adjusted. However the process would e begin today, immediately following the meeting, to start the process of selecting the expert consultant for the screening committee. Mr. Obie moved, seconded by Mr. Hamel, to adopt Alternate C in the selection process as recommended by staff. Mr. Delay said he would oppose the motion because he felt Council as elected officials had to take the final responsiblity for that decision. The Civic Center Commission is advisory and he felt Council should take its advice and then make the final decision. Mr. Obie moved, seconded by Mr. Hamel, to amend the motion to adopt Alternate C with the majority vote of the two bodies being a recommendation to Council, with Council making the final decision. It was agreed that the joint meeting with Commission and Council would be held one day, with the Council making its final decision in selecting the architect the second day. Vote was taken on the amendment to the motion which carried unanimously. Mr. Haws left the meeting. Vote was taken on the main motion, which carried unanimously. e Regarding the matrix which had been presented to Council, Assistant Manager requested that those be completed by Councilors and returned promptly. He then reviewed for Council the time involvement of the various steps as outlined on the matrix: Item A, a minimum of eight hours with a maximum of 40; Item B, a minimum of 24 to a maximum of 56 hours depending on public testimony and amount of controversy for the schematic design, at the minimum of one to a maximum of 16 hours for the cost estimate depending on City Council's involvement; Item C, 200 hours of staff time with three to five hours of City Council time; Item D, minimum of two hours to a maximum of 50 hours; Item E, frequency of status reports could be monthly and would be informational reports; and Item F, a minimum of at least an afternoon of Council's time to review. Assistant Manager said the matrix co~ments from Council would be reviewed by staff with the developed proposal submitted August 2. From a suggestion by Mr. Williams, it was the consensus of Council to add to the matrix greater use of the screening committee created for architect selection but proposed now to be used during construction of the facility. Mr. Obie moved, seconded by Mr. Hamel, to accept the Mayor's recommendations for reappointment and appointment to the e Civic Center Commission. Motion carried unanimously. 7/19/78--14 515 I