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<br /> -- <br /> In response to a question from Mr. Lieuallen, Assistant Manager said the <br /> process could be to use the architect selection criteria presented to <br />.- Council, to hire an outside consultant, to establish a screening committee <br /> of six members (two <br /> City Councilors, Mayor, representatives from Civic Center Commission, <br /> project director, and City Manager) to then screen the 27 proposals. <br /> Staff was recommending Council authorize hiring a consultant with no <br /> direct interest in the project to help the screening committee assess the <br /> applications. The degree of involvement of that person would be deter- <br /> mined by Council. From the 27 applications, only those who are qualified <br /> would be requested to make presentations before the Council and Commission. <br /> At that time, final presentations would be called for. <br /> Mr. Lieuallen thought the idea of having an outside consultant in whom <br /> Council could have confidence, a person who was not involved in the <br /> project and would not be involved with the candidates, would be very <br /> helpful in an advisory capacity in the selection process. He said the <br /> next issue would be whether or not a local or national firm would be <br /> selected. The architectural community in Eugene feels fairly confident <br /> there is someone in the area (either Oregon or the Euene metro area) who <br /> would be qualified. He noted it would be necessary to rely heavily on <br /> consultant's services in the technical areas (theatrical and accoustical). <br /> He questioned who would hire the specialized consultants: the architect? <br /> the ci ty? He suggested perhaps a melding of the two might be the best <br /> with a review process by the Council and constant communication between <br /> all those involved. <br />- Mr. Obie felt it unfortunate that this item was placed on Council's <br /> agenda. If Council felt uncomfortable with the Commission's actions, then <br /> Council should tell the Commission what actions it wishes the Commission <br /> to make. He noted the cost of $5,000 per day for each day's delay in the <br /> process and felt that a high price to pay for gOing through this process. <br /> He was prepared to support the direction of the Civic Center Commission <br /> and felt the course the Council is now taking to be a mistake regarding <br /> the dollars being lost. He felt the concerns expressed could be dealt <br /> with at the Commission level and could save the City many dollars. He di d <br /> agree that the screening committee could use outside expertise in the form <br /> of a specialized consultant. Regarding technical consultants on the <br /> project, he felt the prime architect should hire that consultant with the <br /> Commission ratifying that decision. This would make the architect the <br /> responsible party to the Commission. Regarding the ultimate decision on <br /> the architect, he felt an open. process to be the best and preferred <br /> -a joint session between the Commission and Council so all would have an <br /> opportunity to make that decision. <br /> Mr. Williams was also supportive of having an outside expert as a consul- <br /> tant to the screening committee, noting the $18 million project was a very <br /> large and difficult one with capacity for errors to be substantial. He <br /> felt having someone who was working for the City and who wanted to see a <br /> good job done would be a very prudent judgment. He agreed with Mr. Obie <br /> that the technical consultants should be made responsible to the prime <br /> architect. <br />e <br /> 7/19/78--7 <br /> S08 <br />