CC Agenda Packet 02-12-18 Meeting

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BALLOT MEASURE: EUGENE CHARTER AMENDMENT Section 1 . Section 15-B is added to Chapter III of the Eugene Charter of 2002 to provide as follows: 15-B. Independent Performance Auditor (a)It is the policy of the city to maintain a performance and financial audit function to provide the city council, city manager, city staff and the general public with objective, timely and accurate analysis and information. To accomplish this policy, the city council shall appoint an independent performance auditor and citizen performance audit review board as described in this section. The council also shall annually appropriate funding for the office of the independent performance auditor that is sufficient to carry out the functions described in this section, including the hiring of the auditor, support staff and consultants, with a minimum budget of $250,000 per year. (b)The city council shall hire, supervise and specify the salary of the independent performance auditor (“auditor”), with salary and benefits equal to or greater than the average salary and benefits for government auditors in Oregon. The auditor shall possess adequate professional proficiency as demonstrated by a relevant certification such as a Certified Public Accountant, Certified Internal Auditor or Certified Government Auditing Professional; have at least five years of recent auditing, evaluation, analysis or comparable experience; and remain certified during the term of office. The auditor must reside within the city throughout the term of office. The auditor may be removed from office only for cause by a vote of six or more city councilors, and after receiving advice from the citizen performance audit review board created by subsection (d) of this section. (c)The auditor shall conduct or cause to be conducted performance and financial audits, and may conduct studies intended to measure or improve the performance, of city departments and programs following generally accepted government auditing standards. All completed audits and studies shall be provided to the city council and city manager, and posted on the city’s website. Subject to policies and budget appropriations adopted by the city council, the auditor may hire, supervise and remove employees for the auditor’s office, prescribe the duties and compensation for those employees, and retain consultants to assist with an audit. The auditor and other staff in the office of the independent performance auditor are independent of the city manager. The auditor shall have timely access to all city employees, information and records required to conduct a performance audit, including confidential and legally privileged information and records so long as the privilege is not waived and no state or federal law or regulation is violated. (d)The city council shall appoint a citizen performance audit review board (“board”) to advise the council and the auditor on matters relating to performance auditing and to oversee the work of the auditor. The board shall consist of five voting members, none of whom may be city elected officials or staff, with at least one resident from ward 2 or 3, one from ward 4 or 5, one from ward 6 or 8 and one from ward 1 or 7. At least one voting member shall have experience auditing or accounting. (e)The city council shall specify the responsibilities of the board. At a minimum, the board shall provide advice to the city council on the selection, compensation and dismissal of the auditor; the appropriate amount of budget and staffing for the auditor’s office; the auditing principles and guidelines that the auditor must use in conducting performance audits; the auditor’s proposed annual audit plan; and the auditor’s performance. In addition, the board also shall provide advice directly to the auditor on the fieldwork plans for each audit; review the completed audits for quality assurance purposes; and provide other advice to the auditor when requested by the auditor. Exhibit A - Page 1 of 2