02/11/1980 Meeting - Laserfiche WebLink

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(, Mr. Greg Klimko stated the law currently requires that budgets be adopted :at a three-level system; and the law is being changed as of July 1, 1980, so that budgets can be adopted at two levels. Mr. Delay stated that the memo described the relationship between Oregon local budget law as opposed \to practical accounting procedures and does not reflect weaknesses; and ~sked if he had properly understood the memo. Mr. Dave Dietzler, one of the auditors, responded that it was a fai r summary. Mr. Delay asked for clarification of Section 8 of the resolution. Mr. Klimko stated the audit report states that the six-month appropriation limitation for the Anti-Recessionary Fiscal Assistance Program was violated, and to correct this, all available resources have been re-appropriated in 1979-80. Mr. Obie asked to what extent expenditures were made prior to approval. Mr. McGuire gave the example of the Library parking lot land purchase when Council approved the transaction, funds were expended, then the Council approved the appropriations transfer to cover the expense. He also noted this went on in 1978-79, and will continue until unforseeable expenses can be determined prior to budget approval. He also felt the need for appropriation transfers should be able to be reduced, and that the reso- lution affecting the transfer should be brought before the Council at the same time as the request for approval of the expenditures, rather than accumulating them and presenting them every two to three months. ( Mr. Obie asked Mr. Henry what would happen if the Council decided it did not want to authorize interfund loans, such as in Sections 4 to 7 of the memo. Mr. Henry responded that all the expenditures are approved budgeted projects; the problem is that the money has to be spent before the grant can be received, which constitutes a loan. Mr. Keller asked if the resolution would have to identify the exact price. Mr. McGuire responded that he thought the Council could authorize transfer of the necessary amount without specifying the exact amount to make the purchase, which would put the City in compliance with the law. Ms. Miller asked what is being done to keep closer track of how departments are spending their budgets. Mr. Henry responded that monthly reports could be provided. Mr. McGuire said that the February report will reflect the budget cut. Ms. Smith moved, seconded by Mr. Lieuallen, to adopt Resolution No. 3309. Roll call vote; motion carried unanimously. B~ FAU Signal System Agreement (memo distributed) Manager identified th~s as a complete survey which relates to the total signal system, including both state highways and local streets to determine needs to upgrade and coordinate the signal system, which would be paid for mostly by federal monies. \, 2/11/80--12 e e e