Admin Order 21-18-01 - Laserfiche WebLink

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2. Public Records - General. State law exempts certain types of information and records from disclosure. The City Attorney's Office may be asked to review requested public records and advise on whether the information requested is exempt from disclosure. 2.1 Personnel Information. Requests for employee information, including addresses and telephone numbers, must be routed to Human Resources or Risk Services for response. 2.2 Pending Litigation. Records relating to matters that are the subject of pending litigation will only be released upon authorization by the City Attorney or Risk Manager. 2.3 Legal Opinions. Legal opinions and other documents provided to City personnel by the City Attorney's Office are exempt from disclosure under the attorney/client privilege. Public Record Coordinators should notify the City Attorney's Office of all requests for attorney-client privileged information. 2.4 Abilitv to Waive Exemptions. Many documents that qualify for an exemption may be disclosed if the City Manager or City Council determines that disclosure is in the public interest. 2.5 Requests Handled by the City Recorder. If a request pertains to matters involving the Mayor or City Councilors, or the request involves multiple departments and extensive documents, the City Recorder will respond to the request. 3. Public Record Coordinator. Each department manager and division manager (for large departments) shall designate at least one staff person to serve as the Public Record Coordinator ("PRC") for that department/division and forward the name(s) of all PRCs to the City Recorder. The PRCs shall receive training with respect to the state public records laws and the public records policies and procedures adopted by the City. Each department that develops special publications such as budget documents or neighborhood plans shall maintain copies of those documents within the respective department. A PRC shall be responsible for coordinating responses to public record requests submitted to his/her department or division. 4. Categories of Public Record Requests. All public records requests should be responded to within the time lines set by state law. Public records requests shall be classified as a Level 1, 2, or 3 request. Notwithstanding any other provision of this order, the City Recorder has the authority to classify any request as a Level 1 request. 4.1 Level 3 Requests. Level 3 requests are requests for pre -prepared or public information or informative materials such as copies of the Council agenda, permit applications, job applications, public information brochures, public meetings calendars, or public comment solicitations and will be responded to without the necessity of a written request or payment of a fee if: {00265117;7 ; Administrative Order -Page 2 of 4