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Ms. Taylor wanted staff to provide the council with the questions to be asked of candidates prior to the <br />interviews. She suggested the council seek input about candidates for advisory groups such as the Planning <br />Commission from the commission. She agreed with Mr. Kelly about follow-up questions. <br /> <br />Ms. Bettman said that the council should be clear if it was voting to appoint or interview an individual. She <br />was okay with either approach as long as the outcome was clear. She also agreed about incorporating the <br />supplemental questions into the application and about the value of follow-up questions. She determined <br />from Ms. Walston that staff found that working with the current members of boards and commissions was a <br />good way to solicit new members. <br /> <br />Mr. Poling agreed with Mr. Kelly that profiles were not necessary. He determined from Ms. Walston that <br />the supplemental questions could be included in the application without a large cost. <br /> <br />Ms. Solomon indicated acceptance of follow-up questions but wanted to ensure that they were held until the <br />end of the interview and asked if time allowed. <br /> <br />Mr. Pap~ agreed with Mr. Kelly about the need for greater clarity about the number of votes required to <br />interview/appointment a candidate. With regard to the profile, he also agreed with Mr. Kelly, and suggested <br />it would be more useful for the council to have an informational sheet outlining the responsibilities of the <br />position to be filled. <br /> <br />Councilors discussed the number of votes needed to interview a candidate as opposed to the number of votes <br />needed to either reappoint or appoint a candidate outright. Ms. Walston recalled that in the past years, the <br />council agreed to interview all candidates receiving three votes. She suggested the council consider setting a <br />threshold of four votes to reappoint candidates. <br /> <br />Ms. Solomon suggested that five votes be required for an appointment. Mr. Pryor suggested that all <br />candidates receiving at least three votes be interviewed as he questioned how the council could knowingly <br />appoint a candidate without conducting such an interview. <br /> <br />Ms. Bettman also questioned how the council could get to know a candidate without an interview. She <br />asked how fair it was to appoint a candidate with five votes to those who reapplied. Ms. Bettman <br />acknowledged the time commitment but pointed out that citizens were also committing their time. <br /> <br />Ms. Taylor did not presume that someone would automatically be appointed unless they were known to the <br />council. She suggested that the threshold for an interview be four votes. She added that the interview <br />process had improved since she first took her seat on the council. <br /> <br />Mr. Kelly agreed with Mr. Pryor about the need to interview all candidates, even those receiving five votes, <br />saying it took more time, but the positions involved were important. He liked the idea of employing a <br />different process for the reappointment process in which a candidate reapplying for a position would be <br />reappointed with five votes. He did not support raising the number of votes for those to be interviewed from <br />three to four as he thought that directly connected to the issue of diversifying the applicant pool. <br /> <br />Ms. Bettman pointed out that the schedule proposed by Ms. Walston would mean the council would be <br />interviewing candidates during the budget season. <br /> <br />MINUTES--Eugene City Council April 18, 2005 Page 6 <br /> Process Session <br /> <br /> <br />