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<br />b) No business of the Civilian Review Board shall be conducted at a meeting without at least a quorum of <br />four (4) members. All actions of the Civilian Review Board shall be made upon a simple majority vote of <br />the members present.. <br /> <br />19. Reporting and Public Information <br /> <br />a) In collaboration with the Auditor's Office, the Civilian Review Board may conduct education and <br />outreach activities to inform the c6mmunity about the process for filing complaints and commendations <br />about police employees. The police auditor shall work with the Civilian Review Board to develop and <br />disseminate information and forms regarding the police complaiont handling and review systeM. <br /> <br />b) Meetings of the Civilian Review,.Board shall be open to the public except where executive sessions are <br />authorized by law and where the Civilian Review Board determines an executive session is necessary , <br />or desirable to carry out Civilian Review Board business.o To facilitate the transparency of the Civilian <br />Review Board's activities, the police auditor will develop and present cas.e summaries and status <br />reports in a manner that allows review and discussion in open session, to the maximum extent <br />practica ble. <br /> <br />c) In addition to providing on-going status reports for the Civilian Review Board, the police auditor shall . <br />develop and present an annual public report for the Civilian Review Board and City Council describing <br />the activities of the Auditor's Office, its findings and recommendations, the department's response to its <br />recommendations and other information pertinent to assessing the performance of the Auditor's Office. <br /> <br />d) The Civilian Review Board shall prepar~ and present an annual report to the City Council that: <br /> <br />i. summarizes the Civilian Review Board's activities, findings and recommendations <br />during the preceding year; <br /> <br />ii. assesses the performance of the police auditor consistent with section 13 (g); <br /> <br />iii. evaluates the work of the auditor's office, including whether the auditor's office is <br />functioning. as intended. <br /> <br />e) The police auditor and Civilian Review Board may develbpadditional reports as deemed necessary or <br />as requested by the City Council. Reports generated by th~ police auditor and Civilian Review Board <br />shall strive to protect the privacy of all individuals and shall not contain the names of parties to a <br />complaint (employees, complainants and/or witnesses) not previously disclosed. <br /> <br />20. Confidentiality <br /> <br />To the extent permitted by the Oregon Public Records Law, the Auditor's Office and any investigators or <br />consultants it may employ, and members of the Civilian Review Board shall maintain the confidentiality of <br />records and information in accordance with applicable federal, state and local law and other applicable city <br />policies and collective bargaining agreements. <br /> <br />21. Limitations of Power <br /> <br />a) The Chief of Police shall make all case adjudication and employee discipline decisions. The police <br />auditor may develop adjudication recommendations, but is notauthorizedtq recommend the level of <br />discipline for police employees. <br /> <br />b) The Civilian Review Board, or any member thereof, may not: <br /> <br />i. investigate complaints or incidents involving police employees; <br />ii. issue subpoenas or call witnesses; <br />iii. review employee discipline decisions except in the context of reviewing trend reports from the <br />Auditor's Office consistent with section 8 (d) 3 of this chapter; <br />iv. incur city expenses or obligate the city in any way without prior authorization of the police auditor <br />or City Council. <br /> <br />8 <br />