Item 2C: Adoption of Resolution 4892 Concerning the City’s Historic Loan Program

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MISCELLANEOUS Biddin2 Before a loan is approved, the applicant must obtain bids for the proposed work from at least two contractors. If these bids vary greatly, then another bid is recommended. Any contractor(s) performing work on the project must be licensed and bonded for the type of work planned. The City reserves the right to deny the use of a contractor. The property owner must have a written contract with the contractor prior to starting the work. Borrowers are not allowed to perform their own work on projects unless they hold current registration with the State of Oregon as a General Contractor. Exceptions to this requirement will be considered following discussion with Historic Preservation staff. If the owner is serving as the general contractor, s/he must also submit a complete list of materials needed and their cost and the amount and cost of any labor that will be hired. The owner must have a written contract with all subcontractors. Reasonable overhead and profit cost may be deemed as eligible program costs if the owner is a professional contractor. The City also requires having building permit and plans approved before the loan application is granted final approval. The City's Building and Permit Services Division could require additional items which would increase the cost of the work. The Historic Preservation Staff and Loan Advisor will help with the entire process, but it is ultimately the owner's responsibility to seek bids and/or materials and their costs. Public Record Statute The City will seek to maintain confidentiality of the loan application materials. Records maintained by the City concerning loan applications including information submitted by or on behalf of the applicant are subject to Oregon's Public Records Statue (ORS 192.410 et seq). This law provides for disclosure of public records unless specifically exempted by statute or, in some cases, by the City's determination. Other ReQuirements Loan recipients must comply with all applicable local and State laws. All loan recipients located in the flood plain are required to maintain adequate insurance coverage from a company authorized to write such insurance in Oregon. Pro2ress Inspections Work done with HLP funds often requires a building permit. All of the work done must be inspected by the Historic Loan Advisor and Historic Preservation staff, and some of the work may be inspected by a City building inspector, as required. Obtaining the necessary building permits and inspections is the responsibility of the property owner and the general contractor. When an owner or contractor requests payments, the Historic Loan Advisor must certify that the requested amount is reasonable for the work properly completed. The Historic Loan Advisor must also certify that the remaining funds will be sufficient to complete the work yet to be done. If they are not, optional work may have to be deleted. LICMOl2006 Council AgendasIM06ll27IS06ll272C.doc