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CC Agenda Packet 05-30-18 Work Session
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CC Agenda Packet 05-30-18 Work Session
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within their own organizations. Therefore, the project management team must be judicious in involving <br />key partners in an efficient and productive manner, and use project management tools such as this <br />charter, a timeline and budget, and project communications structure to keep the work on track. <br />Dependencies <br />The urban reserves work is tied to the UGB adoption package, ongoing city wide comprehensive <br />planning, and rules and laws set by the state of Oregon. In addition, agencies other than the City of <br />Eugene have big roles, including Lane County as a joint decision maker and EWEB as a major service <br />provider. Coordination protocols, milestones and decision points will need to be established with <br />sufficient detail at the beginning of the work so problems (see risks below) can be avoided to the degree <br />possible. <br />Risks <br />This final section describes special risks that may interfere with project delivery, and provides mitigation <br />options to avoid foreseeable risks. <br />50 Years is a Long Time <br />It will be difficult for some stakeholders to grapple with the long term planning involved with urban <br />reserves, while growing pains are still occurring inside the UGB. It is hard to get people to care about up <br />to 50 years in the future when new development is proposed around the corner. In addition, urban <br />reserves will not address all questions that community members may have about how our community <br />will look in 50 years. The project will need clear, consistent messages that speak to the value of longer <br />term planning and clearly explain what the project is doing and not doing, and why. <br />Mitigation <br />Project updates to Planning Commissions and decision makers in spring 2018 work sessions will <br />cover the goals and benefits of the project and its relationship to other work. <br />Project management tools like a timeline and budget, public involvement plan, and communications <br />plan will help lay a clear path to the desired outcome for the project. <br />Members of the Envision Eugene Technical Advisory Committee, Triple Bottom Line Sounding Board <br />and Service Provider Working Group will help communicate about the project with their varied <br />constituencies. <br />Public Participation Fatigue or Confusion <br />There will be several long range city-wide projects going on at the same time, in particular urban <br />reserves may be confused with future growth monitoring or recently completed UGB expansion <br />planning. Getting the public, and also agency staff and public officials to pay attention to multiple <br />projects at once is always challenging. <br />Mitigation <br />The Project Management Team and other staff will coordinate regularly in order to maintain open <br />lines of communication, ensure consistent messaging about our related projects, and coordinate <br />staffing. <br />17 | Page <br /> <br />
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