CC Agenda Packet 05-30-18 Work Session

Home Browse Search

within their own organizations. Therefore, the project management team must be judicious in involving key partners in an efficient and productive manner, and use project management tools such as this charter, a timeline and budget, and project communications structure to keep the work on track. Dependencies The urban reserves work is tied to the UGB adoption package, ongoing city wide comprehensive planning, and rules and laws set by the state of Oregon. In addition, agencies other than the City of Eugene have big roles, including Lane County as a joint decision maker and EWEB as a major service provider. Coordination protocols, milestones and decision points will need to be established with sufficient detail at the beginning of the work so problems (see risks below) can be avoided to the degree possible. Risks This final section describes special risks that may interfere with project delivery, and provides mitigation options to avoid foreseeable risks. 50 Years is a Long Time It will be difficult for some stakeholders to grapple with the long term planning involved with urban reserves, while growing pains are still occurring inside the UGB. It is hard to get people to care about up to 50 years in the future when new development is proposed around the corner. In addition, urban reserves will not address all questions that community members may have about how our community will look in 50 years. The project will need clear, consistent messages that speak to the value of longer term planning and clearly explain what the project is doing and not doing, and why. Mitigation Project updates to Planning Commissions and decision makers in spring 2018 work sessions will cover the goals and benefits of the project and its relationship to other work. Project management tools like a timeline and budget, public involvement plan, and communications plan will help lay a clear path to the desired outcome for the project. Members of the Envision Eugene Technical Advisory Committee, Triple Bottom Line Sounding Board and Service Provider Working Group will help communicate about the project with their varied constituencies. Public Participation Fatigue or Confusion There will be several long range city-wide projects going on at the same time, in particular urban reserves may be confused with future growth monitoring or recently completed UGB expansion planning. Getting the public, and also agency staff and public officials to pay attention to multiple projects at once is always challenging. Mitigation The Project Management Team and other staff will coordinate regularly in order to maintain open lines of communication, ensure consistent messaging about our related projects, and coordinate staffing. 17 | Page