Item 2A: Approval of Minutes - Laserfiche WebLink

Home Browse Search

Ms. Taylor wished to reinforce her support for public hearings and for reaching out to neighborhood meetings. She wanted to make everyone aware of what the council was contemplating. She opined that even experts had opinions, slants, and preconceived notions of what should happen. She declared that the building was falling apart because of a lack of maintenance. Ms. Bettman averred that the engineers and facilities staff should determine what information the council needed regarding LEED certification and building costs. She also asked what the City would make by selling some of its other assets. She felt it was important to have all of the background information in order to communicate to the community. Mr. Pap6 stated that the City had spent $40,000 on consultants in 1999 for an assessment of the existing structure. He had been impressed by the process. He said he wanted to see what the seismic upgrades for the existing City Hall would cost, as well as the cost of other improvements such as potential Americans with Disabilities Act (ADA) upgrades. Mr. Carlson underscored that staff had just completed a facilities condition report and had good data on existing deficiencies as well as emerging deficiencies. He thought the question would be how much data was needed to make the decision to renovate or rebuild. Mr. Penwell commented that the other question was whether staff had enough information for the community to accept staff's recommendation. Mr. Kelly expressed annoyance that staff felt they had enough information. He said ten minutes earlier it had seemed there was not enough information. Mr. Carlson replied that it was not just a decision for staff, it was also a decision of the City Council and the community. He said it was not known prior to engaging in a discussion on the topic whether the council had enough information to make its decision. Mr. Kelly said he had no doubt that staff's professional judgment was based on good data. He suggested that staff should lay out the costs so that it was clearly understood how much it would cost with LEED certification at the gold level versus how much it would cost to do only the minimum. He wanted staff to cite its sources of information. Mr. Pryor called Phase 1 a "narrowing down" process. He said by definition a lot of the decision-making and winnowing would happen at the top. He averred that ideas that did not belong would need to be taken out of the running, but only based on sound and rational reasons. He wanted to do this in a give-and-take manner and test the ideas as the process unfolded. Mr. Poling, seconded by Ms. Solomon, moved to approve the proposed City Hall/Police Building action plan. The motion passed, 7:1; Ms. Taylor voting in opposition. Mr. Poling, seconded by Ms. Solomon, moved to approve implementing Phase 1 of the ac- tion plan and direct the City Manager to request on a Supplemental Budget up to $30,000 from the Facility Replacement Reserve to implement Phase 1 of the action plan. Mr. Pap6 asked if $30,000 was an adequate amount for the initial work. City Manager Taylor reiterated that his initial recommendation had been $750,000. He was willing to return after each phase for funding MINUTES--Eugene City Council May 25, 2005 Page 6 Work Session