CC Minutes - 07/23/03 Process - Laserfiche WebLink

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Mr. Poling noted that it used to take three councilors to request that something be placed on the agenda. He suggested that this be increased to four. Mr. Kelly suggested that the council provide direction to staff to bring this portion of the document back as a new draft. Ms. Nathanson, noting that it would take one year to adopt this, recommended that the council agree to adopt the document through 2.06 Routine Business Items on the City Council Agenda. Mr. Meisner left the meeting. Regarding 6.02 Standing Committees of the Council, Ms. Bettman commented that the language was confusing. Ms. Walston acknowledged that it was redundant. She clarified that the Citizen Involvement Committee was a committee to the council, as opposed to being a committee of the council, of which the Council Committee on Intergovernmental Relations (CCIGR) was the only one. Mr. Pap8 suggested that language be included regarding the rotation of councilors serving on committees. Mr. Kelly responded that some committees would be difficult to rotate through as the information garnered in the committee could be complex and difficult to jump into in the middle of the process. Ms. Bettman opposed having a discussion on this at the present and recommended that the issue of rotation be flagged and revisited at a future time. Regarding 9.01 Written Communications from City Councilors and Mayor, Ms. Bettman suggested that the mayor be included in the second paragraph, as follows: · "when writing as an individual, a councilor or the mayor is free..." Mayor Torrey commented, in response to concerns expressed by Ms. Bettman, that he clarified when speaking to groups of people that he was speaking on his own behalf, if that was the case. He felt that the councilors should not be required, as Ms. Bettman had suggested, to declare that they were speaking on behalf of the council every time they did so. Ms. Bettman responded that the item should be flagged for further discussion so that the council could determine if the intent should be made to differentiate the viewpoint from which one was speaking. Regarding 10.01 General Guidelines for Reimbursed Expenses, Ms. Bettman recommended including the mayor in the language. As per 12. Council Chamber and McNutt Room Seating Assignments, Ms. Bettman noted that she had not been rotated to the outside seats. She noted that she had been sitting with her back to the audience for three years at present and that it would be good to be able to see the people who were sitting in the audience in the McNutt Room. She requested that the existing matrix be corrected and implemented. Mr. Pap8 suggested that the council consider holding its Wednesday work sessions at the new conference room in the new public library. Members discussed the merits of the move. Mayor Torrey asked if the group cared to finish the reading of the document. Mr. Kelly suggested that the rest of the document be brought back to the next work session along with the new items. MINUTES--Eugene City Council July 23, 2003 Page 7 Work Session- Process Session