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Designated physical spaces is something that could happen quickly, but consider what kind <br />of spaces are they going to be, how they make people feel safe, and how it would be <br />different from anything available now. <br />Request made for a list of spaces that could be used now. <br />Staff is moving forward on the initiative of recognizing 20 cultures by 2 02 1, and it may be a <br />shortcut to establishing a multi -cultural center. <br />2. WORK SESSION: City Council Process Session <br />City Manager's Office Division Manager Becky DeWitt and City Recorder Beth Forrest gave an <br />overview of the process work session, including goals, information items, and options for <br />consideration and discussion. <br />Council Discussion <br />• Concerned that a two-tiered work session request process would lead to one councilor <br />feeling satisfied by the answers received, but others still wanting to have a dialogue. <br />• Would like to see the introduction of resolutions put into a formal policy like a work session <br />poll because it's currently an ad-hoc process that can move forward without consensus. <br />• Work sessions are requested by a councilors because they want council to have a public <br />discussion about an idea, not necessarily because there are questions. <br />• A conversation can be had about streamlining work sessions and how to get through them <br />quicker once they have been scheduled. <br />• Questions asked about the two-hour rule and asking for staff help. If something is going to <br />take a significant amount of time, then it should be put forth by the council as a body. <br />• Appreciate the responsiveness from staff on the mayor and council email list. <br />• A further screen for holding a work session is unnecessary as most work session requests <br />are put forth to discuss creating or changing a policy and couldn't be answered with a <br />simple document. <br />• It is awkward that you cannot respond to something someone has said on the spot and <br />instead have to wait until your turn in the queue. <br />• "No surprises" policy continues to be relevant; try to reaffirm dedication to as much lead <br />time as possible. <br />• Concerns expressed about when work sessions are added to the end of a meeting, when <br />additional work sessions are added, and when time is extended during a meeting. <br />• Important to keep public hearings at 7:30 p.m. because that is what the public is used to. <br />MOTION AND VOTE: Councilor Clark, seconded by Councilor Taylor, moved to <br />extend 10 minutes. PASSED 7:0 <br />Council Discussion <br />• Clarification requested about why the cost estimate for a City -employed minutes recorder <br />was so high. <br />• Frustration expressed that current minutes are available later than when needed and have <br />so little information in them. <br />• Would like to have other options than re -watching the tape to get answers about meetings <br />because it takes too long. <br />• Consider sharing draft minutes with Council once available, whether or not a packet or <br />meeting is upcoming. <br />• Prefer minutes the way they used to be, which provided what people said with context and <br />a sense of what was being talked about. <br />• It would be nice to have minutes that reflect a sense of council intent. <br />• Suggestion made to keyword indexing the webcast to find things easier within the video. <br />MINUTES — Eugene City Council September 12, 2018 Page 2 <br />Work Session <br />