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MINUTES Eugene City Council McNutt RoomCEugene City Hall October 29, 2003 Noon COUNCILORS PRESENT: Gary Pap6, Nancy Nathanson, Scott Meisner, Betty Taylor, David Kelly, Bonny Bettman, Jennifer Solomon, George Poling. In the absence of Mayor James D. Torrey, Council President Pap6 called the meeting of the Eugene City Council to order. A. Work Session: Update on Downtown Space Plan and Direction on a Police Services Building City Manager Dennis Taylor introduced Facilities Division Manager Glen Svendsen, who provided the staff presentation. Financial Analysis Manager Sue Cutsogeorge and Principal Facilities Project Manager Mike Penwell were also present for the item. Mr. Svendsen requested council direction on the police services building, which was the next step in the Downtown Space Plan. He said that staff was asking for direction now to give the council time to consider the issue and integrate it into its multi-year financial planning. As the process continued, staff would prepare additional project information and financial options. Mr. Svendsen reviewed progress in implementing the plan to this point, reporting that a number of short-range actions supporting the plan had been completed or were underway. He reminded the council that it adopted policies that decreased the City's reinvestment into City Hall and the City facility at 858 Pearl Street, assuming that the buildings would eventually be disposed of. The plan also called for the sale of surplus properties, the move of Eugene Police Department staff out of the basement of City Hall, and the identification of a site for Fire Station 1. Mr. Svendsen recalled that in September 2001, the council identified the latter two items as its top two priorities, and both were underway. The two remaining projects in the plan were the construction of a new police services building and the replacement of City Hall; those projects were tentatively proposed for completion in 2008 and 2011. Mr. Svendsen reported that the council agreed to finance projects in the plan through a combination of internal funding and the issuance of general obligation (GO) bonds. He noted that the Roosevelt police facility was being funded entirely with internal resources, and Fire Station 1 largely through a GO bond. Mr. Svendsen said that the police services building described in the Agenda Item Summary (ALS) would be the administrative and operational headquarters for the Police Department. Approximately 20 percent of the projected $33.8 million cost could be funded by internal resources, with the remainder to be funded through a GO bond. He asked the council to consider whether it wished staff MINUTES--Eugene City Council October 29, 2003 Page 1 Work Session