Agenda Packet 12-10-18 Meeting - Laserfiche WebLink

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December 10, 2018, Meeting – Item 5 Capital Carryover The Capital Project Carryover Reconciliation is also included in this Supplemental Budget. An estimate of the unspent balance in each capital project was established in the FY19 Adopted Budget. These estimates have been reconciled with the actual FY18 expenditures, and the Capital Budget is adjusted to reflect the remaining unspent balances in each project. The Capital Carryover on this Supplemental Budget reduces the Capital Budget by $6,037,379, increases Miscellaneous Fiscal Transactions by $3,633 for a draw on a line of credit and increases Balance Available by $6,033,746. Non-General Fund Transactions This Supplemental Budget recognizes approximately $44 million in non-General Fund transactions, other than MBWC, encumbrances and capital carryover reconciliation. Much of this total is reflected in recognizing and re-budgeting approximately $34 million in grants and other revenue. Other significant transactions related to the Community Safety Initiative bridge funding strategy include a $0.5 million transfer from the General Fund to the Fleet Services fund for the purchase of police vehicles and a $0.4 million General Fund transfer to the Ambulance Transport Fund to address a funding shortfall for critical services, both of which are included in the $8.662 million dollar one-time funding request in the General Fund. Additional notable, non-General Fund transactions include funding for a temporary parking lot on the City Hall block to address a deficit in current parking capacity in the Downtown area, citywide expansion of the curbside food waste collection pilot program and design work for the Emergency Operations Center. This budget also includes non-General Fund reappropriations for projects not completed in the prior fiscal year. Other non-General Fund transactions are described in Attachment A. Budget Committee Direction As part of their recommendation to the City Council on the FY19 Recommended Budget, the Budget Committee included the following motion: “Move to recommend that the City Council allocate $500,000 in one-time funding for Community Justice initiatives, including support for the 911 Communications Center. Funds to come from the Reserve for Revenue Shortfall. Allocate an additional $250,000 on the December Supplemental Budget, with funding to come from Marginal Beginning Working Capital (MBWC) after the capital transfer and any other prearranged expenditures.” The City Manager’s recommendation is that the additional appropriation of $250,000 for Community Justice initiatives is satisfied through the Community Safety Initiative bridge funding included in this Supplemental Budget. Timing In some cases, expenditure authority is needed immediately to carry out City Council direction or to meet legal or program requirements. Approval of SB1 in December allows the organization to prepare more accurate mid-year projections by having the general ledger reflect the audited balances in each fund. This, in turn, enables staff to more accurately project the Beginning Working Capital for the next fiscal year’s Proposed Budget.