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15 <br /> <br />Outreach Strategies and Actions <br /> <br />Outreach efforts come in many forms and what may work well for one group, may not for another. <br />Which efforts you employ will depend on where you are in the process, who has joined your task team <br />and if your task team is associated with a larger group such as a Neighborhood Association. If your <br />team is working through a recognized Neighborhood Association, resources for outreach are available <br />through the Human Rights and Neighborhood Involvement office (HRNI). Contact 541-682-5177 for <br />more information on Neighborhood Associations and available resources. <br /> <br />The table below is to help you begin to consider what strategies will work best for you considering <br />your specific context and where you may be in the process. Some efforts, like door-to-door and <br />community wide meetings, are more time consuming and City staff can help you strategize these and <br />other outreach efforts so your time is used most effectively. HRNI’s Outreach Tools and Materials guide <br />is a helpful resource and can be found at www.eugene-or.gov/documentcenter/view/3608. <br /> <br />Description Timing Considerations <br />Living room <br />meetings <br />Have a meeting with neighbors <br />at home. These can be one-on- <br />one or small groups. <br />Use as a tool to build your <br />task team at the beginning of <br />the process and to brainstorm <br />and strategize. <br />Bring materials such as current <br />site pictures, news blast sign-up <br />sheets (see below), maps, and <br />flyers. <br />Share the <br />Rest Stop <br />video <br />Share the video produced by the <br />City about the Rest Stop <br />Program with other individuals <br />or groups. You can do this by <br />sharing the link to the video or <br />the video itself during a meeting <br />or presentation. <br />Anytime during the outreach <br />phase, and in conjunction <br />with other strategies listed <br />here. <br />Introduce the video by sharing <br />your purpose in showing it to the <br />particular person or group. It is <br />helpful for viewers to have some <br />context and to know how it fits <br />into your conversation with <br />them. Think about when you <br />decide to show it during a <br />meeting or presentation. <br />Organize <br />Tours <br />Organize a group tour of a <br />current site. <br />Anytime during the outreach <br />phase. <br />Organize a tour for your task and <br />outreach teams, or your <br />Neighborhood Association Board <br />and members. Call Community <br />Supported Shelters at 541-683- <br />0836 or Nightingale Health <br />Sanctuary at 541-485-1755 to <br />schedule a tour. Online tools <br />such as Eventbrite can be used to <br />track RSVPs, as a headcount will <br />be beneficial for the tour hosts. <br />Groups may also want to <br />coordinate or offer rides to make <br />it easier for people to participate. <br />Presenting <br />to other <br />groups <br />Reach out to other community <br />groups to see if you can get 20 <br />minutes to talk about what you <br />are trying to do. Other groups <br />may include non-profit boards, <br />faith communities, local <br />business groups, neighborhood <br />associations, or service <br />organizations. You can use the <br />site Meetup.com to find local <br />groups as well. <br />Anytime during the outreach <br />phase. This may be a good <br />way to get others to join your <br />task team or be a voice of <br />support for your work. <br />Create a presentation that can be <br />used by any member of the task <br />team. Creating visuals is a good <br />way to keep people interested. <br />Make sure to have news blast <br />sign-up sheets and informational <br />flyers, handouts, or brochures. <br />January 23, 2019, Work Session - Item 2