Item B: Meeting w/Police Comm. - Laserfiche WebLink

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A significant public outreach effort ensued to help the commission determine where process improvements were most desired. A series of public forums were hosted that targeted different neighborhood associations and gathered perspectives from social service providers and other advocates for vulnerable communities. One forum was hosted by Downtown English to share basic information about the complaint process and solicit feedback from mono-lingual Spanish speaking community members. Police Commission members also attended four police in-service training sessions to solicit input from personnel regarding complaint process perceptions and requests for improvements. These sessions provided useful suggestions and insights from officers and helped assure EPD personnel that the commission was considering the needs of both officers and the civilians in its process. The commission recognized that given the magnitude and complexity of the project, a process adjustment was needed to help it meet its projected timeline without compromising the quality of work. In December, two committees were convened to develop preliminary recommendations for how complaints are received and handled (intake process) and how they are resolved and reviewed (case adjudication and civilian oversight process). The committee process was intended to facilitate an expeditious yet thorough analysis of these specific areas of the complaint process as well as expand opportunities for including stakeholders and other community members in the committee's deliberations. Also in December, the commission met with members of Communities United for Better Policing (CUBP), to discuss how the groups would proceed in developing recommendations for civilian review of the police department. The two groups agreed to work collaboratively on parallel but separate efforts and exchange progress reports and information when appropriate. CUBP members invited Commission Chair Tim Laue to share presentation time at a well-attended December 31 City Club session on police civilian oversight. In May, the leadership of CUBP and the Police Commission Complaint Process Committee chairs met to compare proposed models and at the June 9th meeting, the CUBP gave its support to the commission's draft proposal if the governance of the model was under the auspices of the City Council. In addition to CUBP's involvement in the process, members of the Eugene Police Employees Association participated in deliberations and presented their own proposed oversight model to the commission in April. B. Oversight Model Development The preliminary recommendations for an oversight model were drafted by the Complaint Intake and Adjudication/Review Committees. In drafting the model, the following values were sought: o Creation of an accessible, safe, impartial and responsive complaint intake system o Assurance of high quality, thorough and unbiased investigations o Accountability and fairness for all involved throughout the process o Increased transparency in how complaints are handled and the process for determining a case disposition to build credibility and trust in the complaint system o Ability to identify organizational improvements that enhance the quality of police services to the public o Avoidance of pitfalls encountered in other communities when implementing civilian review 2005 Annual Report Page 5 of 8