CC Minutes - 07/19/06 Work Session

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M I N U T E S Eugene City Council Work Session McNutt Room—Eugene City Hall July 19, 2006 Noon COUNCILORS PRESENT: Jennifer Solomon, Andrea Ortiz, Betty Taylor, David Kelly, Bonny Bettman, Gary Papé, George Poling. COUNCILORS ABSENT: Chris Pryor. Her Honor Mayor Kitty Piercy called the meeting of the Eugene City Council to order. She encouraged the public to continue to provide input to the council on a City Hall complex throughout the process. A. WORK SESSION: City Hall Complex Priority Issue City Manager Dennis Taylor introduced consultants Jonah Cohen and Thomas Hacker of Thomas Hacker Architects to discuss the community forums and City Hall complex issue. Mr. Cohen reviewed the status of the project and the decisions the council was being asked to make. He said the project was in the development plan phase during the current calendar year, and that phase consisted of technical studies and obtaining public feedback to assist the council in making informed policy decisions, which would form the basis of the conceptual design of the project that would occur later in the year. He said the project architectural design would be developed during the implementation phase in 2007 and issues such as financing and phasing would be explored. Mr. Cohen said the development plan phase consisted of four decision-making cycles, each consisting of three steps: a council work shop, a public forum to educate the public and solicit specific feedback requested by the council and a follow-up council work session to reduce possible options for further consideration to give the design team clear direction for moving forward. He noted the current work session was the final step in the second cycle and would focus on whether a consolidated City Hall complex should involve renovation of the existing City Hall, all new construction or a combination of both. He emphasized that the council was not being asked to select a site; that process would begin with a review of the first draft of site selection criteria and site selection would be the subject of the next cycle of meetings. Mr. Cohen stated that the current cycle began with the development of six approaches—two each for renovation, hybrid and new—intended to explore how the project could be developed. He said a draft list of criteria for evaluating those decisions was revised into a final list of criteria based on the council’s input. He said construction cost models were developed for each option using multiple sources of information and expanded to include the costs of land, demolition and relocation as well as the cost of maintenance and utility costs for a period of 50 years. MINUTES—Eugene City Council July 19, 2006 Page 1 Work Session