CC Minutes - 06/13/05 Mtg - Laserfiche WebLink

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Councilor Bettman wished to clarify, regarding AlS page 250, that the note at the bottom of the page marked (a) should say 'fees' and not 'rates.' Councilor Kelly asked what was meant by 'reimbursable overtime revenue' for the Eugene Police Department (EPD). Police Chief Bob Lehner replied it meant that the staff time was completely reimbursable from an outside source. He explained that two-thirds of the reimbursable overtime revenues received came from the University of Oregon, which often utilized City Police services for its events. He said the officers were paid through the City payroll and the City billed the hiring entity. Councilor Kelly asked, regarding the risk fund listed on AIS page 254, what the transfer of $1 million was from the balance available to the budget for Central Services Department and how that '~jibed" with the transfer six months earlier of $1.8 million out of the General Fund and into the Risk Fund to make its balance available in better shape. Ms. Murdoch responded that the balance available account was the flexibility for spending in the fund. She said the reason to have such a balance was to be prepared for unforeseen costs. She explained that the adjustment earlier in the year that he referred to did increase the balance available in that fund because the City had expected at that time to have high future liability costs, but staff was unsure of the amount. In fact, she said the actuary had provided an estimate that had increased the claims payable account and the City needed to use the money requested to be moved from Balance Available in this supplemental budget item to "book into" claims payable expense for FY05. Councilor Kelly expressed concern that this would turn into an "overly gyrating fund situation." He said it would not surprise him to see in the Supplemental Budget (SB) # 1 in Fiscal Year (FY) 2006 that yet another transfer from the General Fund would be required. He understood that risk costs were innately unpredictable, but he hoped the City could begin to develop a strategy to avoid such frequent transfers back and forth. Councilor Pap6 asked if the City was $2.8 million off in its estimates for the risk fund at the start of the year. Ms. Murdoch replied that the claims payable increased $1.7 million more than the actuary's previous estimate. In response to another question from Councilor Pap6, Ms. Murdoch clarified that the $1.445 million listed on page 252 was not City money but rather was money the City collected for the Metropolitan Wastewater Management Commission (MWMC). Councilor Pap6 asked if they could use the money for either capital or expenditures. Public Works Department Director Kurt Corey stated that it was operating funding and represented additional revenues that came in since the rate adjustment for FY05 had occurred. He underscored that it was not a windfall to the MWMC, but a planned increase that was approved after the adoption of the FY05 Budget. Councilor Poling said as a member of the MWMC he would look into whether this amount was included in the MWMC budget. Councilor Pap~ asked what the $184,000 going into the Airport Fund represented. Mr. Corey replied it represented that during the course of the fiscal year the parking concession agreement had been rewritten and had resulted in additional revenues that had to be recognized and appropriated in the FY05 budget. Councilor Pap~ observed that the money was listed as going into Public Works. Mr. Corey responded that MINUTES--Eugene City Council June 13, 2005 Page 10 Regular Session