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Item A: City Council Process Session
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Item A: City Council Process Session
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6/9/2010 12:57:38 PM
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1/4/2007 11:14:08 AM
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Agenda Item Summary
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1/10/2007
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<br />8.03 Tracking Council Requests <br /> <br />Except for routine inquiries, the City Manager shall respond to councilors’ requests for <br />information or assistance. The Manager shall assign these requests to appropriate City staff and <br />track progress on the assignments. This process eliminates the possibilities of staff members <br />duplicating each other's efforts or a request being overlooked. In each weekly information packet <br />a list of current requests for assistance will be provided. <br /> <br /> <br />9. REPRESENTING CITY POSITIONS AND PERSONAL POSITIONS <br /> <br />9.01 Written Communications from City Councilors and Mayor <br /> <br />In written communication with other officials or groups and in letters for publication, such as “to <br />the editor,” the Mayor and councilors should be careful to decide whether to speak only for <br />themselves or for the Council. In speaking for the Council, when there is a position which the <br />writer wishes to reinforce or explain, it is useful to circulate a copy to the Council for comment <br />before the letter is mailed. Letters to other elected officials or agencies on City issues shall be <br />discussed with the appropriate staff so that the City lobby effort can be coordinated. <br /> <br />When writing as an individual, a councilor or the Mayor is free to take any position which he or <br />she feels is appropriate. When it is a point of view different from a Council position, this fact <br />should be included in the letter. Use of City stationery and choice of pronouns shall be left to the <br />discretion of the councilor or the Mayor . <br /> <br />The governing principle is to advise the Council or staff when expressing a City position, and to <br />make differences clear when speaking as an individual. <br /> <br />9.02 State/Federal Lobbying <br /> <br />The effectiveness of City lobbying in Salem or in Washington, D.C., depends on the clarity of the <br />City’s voice. When councilors or the Mayor represent the City in a lobbying situation, it is <br />appropriate that the councilors or the Mayoravoid expressions of personal dissent from an <br /> <br />adopted Council policy. This policy is stated in Resolution No. 4139, Council Policy on <br />Testimony and Funding Applications. <br /> <br />A councilor or the Mayor in disagreement with an adopted policy should not be deprived of the <br />right to express such views to the appropriate officials at another time and another place. <br />However, the councilor or the Mayor should feel bound to advise those to whom such <br />disagreement is expressed that it is an individual view and that the Council has taken a different <br />position. <br /> <br />9.03 Attending Conferences, Other Meetings <br /> <br />Councilors and the Mayor are encouraged to attend conferences and training sessions which <br />would enhance their skills and knowledge. Any councilor or the Mayor may attend any meeting <br />at which the Council is represented, but only the formally appointed official City Council <br />representative or designated alternate, has the right to vote on matters being considered by the <br />organization or group holding the meeting or conference. Individual councilors or the Mayor may <br />state he or she is representing the City Council if he or she has been formally directed by the City <br /> <br />Eugene City Council Operating Agreements – May 22, 2006 <br />Page 8 of 12 <br /> <br />
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