AMENDED Agenda Packet 11-12-19 Work Session

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November 12, 2019, Work Session – Item 3 The Board meets three to four times each year and members of the public are welcome to attend. Meetings are generally focused in the fall and are advertised in the public meetings calendar. The Parks and Recreation Bond Ballot Measure requires oversight of the Bond by an outside auditor. The auditor is asked to provide an annual written report on the use of the bond funds and provide the report to the Eugene City Council. Isler CPA, LLC, has a contract with the City of Eugene to perform audits of both the City’s organizational financial documents and the 2012 Street Bond proceeds. Parks and Recreation have amended this existing contract to also include the Parks and Recreation Bond. Isler CPA, LLC, will be auditing Bond-related expenditures for the fiscal year period of July 1, 2018, through June 30, 2019. An annual report is being finalized by staff and reviewed by the Parks and Recreation Advisory Board. This report—along with the annual audit—will be submitted to City Council prior to its February 10, 2020, work session. At that work session, staff will present this report and more detailed information on the work being done to implement capital bond projects and the operating levy. PREVIOUS COUNCIL DIRECTION July 16, 2018, Public Hearing Approved the Parks and Recreation System Plan which included a 30-year vision for capital improvements to both parks and recreation facilities February 12, 2018, Meeting Referred both a $39.35 million general obligation bond measure (Measure 20-289) and a $3.15 million annual five-year Operations and Maintenance Local Option Levy (Measure 20-288) to the May 15, 2018, ballot. As part of this referral, staff was directed to provide annual progress reports. COUNCIL OPTIONS Informational only. CITY MANAGER’S RECOMMENDATION Informational only. SUGGESTED MOTION Informational only. ATTACHMENTS None.