CC Minutes - 12/10/01 Meeting - Laserfiche WebLink

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City Manager Johnson asked the council to consider Council Bill 4776 by number only. Councilor Taylor, seconded by Councilor Kelly, moved that the bill be approved and given final passage. Roll call vote; the motion passed unanimously, and became Ordinance No. 20239. IX.ACTION: Technology Improvements at the New Main Library Councilor Taylor, seconded by Councilor Kelly, moved to direct the City Manager to include in Supplemental Budget #2 funding for technology for the new Library of $150,000 to come from interest earnings on the Library Construction Funds; and to include in the FY03 proposed budget funding for additional technology of $800,000 from Urban Renewal Agency funds. Councilor Kelly raised concern over the proposal. He noted that the June agenda item summary said the Phase I system proposed in the staff summary would be compatible with an automated sorting system that could be added at any time. He added that the summary said the library would be able to maintain at least current turnaround time. Connie Bennett of the Library, Recreation, and Cultural Services Department said that the main change was the advent of Radio Frequency Identification (RFID) which, in combination with the Tech Logic system, would allow for a much more efficient operation of the second phase. She said it would be beneficial to install the system while the new library was still under construction rather than incurring downtime to install it at a later date. She added that the manufacturer was offering significant discounts on the system if purchased before December 28, 2001. She concluded that it would be cost-beneficial to get the system installed without having to run a dual system. Councilor Rayor noted that he had voted against Phase I. He said he was feeling very nervous about the library system. He stressed the expense of the equipment being asked for in a sudden way. He raised concern that the library staff was not giving the council the whole picture. In response to a question from Councilor Pap~ regarding whether the system was working in other libraries, Ms. Bennett said that the proposed system was being used in other libraries and she thought that it was the direction that the Eugene Library should be going. Councilor Pap~ commented that the payback period was three years, which was a good return on the money invested. Councilor Bettman said she was unclear on the cost/benefit analysis. She said she needed to see the total cost of the system, operating costs, anticipated breakdowns, ongoing maintenance charges and replacement charges. She said she was in favor of saving the City money. She suggested delaying the motion to get more information. In response to a question from Councilor Meisner regarding the reason the Library staff wanted to act now, Ms. Bennett reiterated that there was an agreement with the manufacturer for a substantial discount on the system if a contract were made prior to December 28, 2001. She said the discount amounted to over $130,000. She stressed that staff had worked very hard with Tech Logic to get a good service package. She said the price was as Iow as was realistic for the time. MINUTES--Eugene City Council December 10, 2001 Page 11 Regular Session