Agenda Packet 1-13-20 Work Session

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5.POSTPONING AGENDA ITEMSAny councilor may request that an item be postponed to another meeting if he/she isunable to attend the meeting at which the item has been scheduled. As a courtesy,councilors should submit in writing a request to postpone to the Mayor as early as possible.If the Mayor is unavailable, the request should be made to the City Manager or theManager’s designated staff member. A request to postpone may be made for either a worksession item or a vote on an agenda item. The request to postpone shall be honored unlessa majority of councilors present determines that the matter needs to be acted upon at thatmeeting. 6.COMMITTEES OF THE COUNCIL 6.01 Creation of CommitteesWhile the City Code governs appointments to certain committees, the code grants broadgeneral powers to the Mayor and City Council to create subcommittees or special ad hoccommittees of the Council. The Mayor shall nominate and the Council shall appoint themembers of any committee established by the Council unless a different procedure isspecified at the time the committee is established. The charge to the committee shall beclearly stated at the time the committee is established, and the committee shall disbandwhen its work is complete. Committees may be composed of councilors, interested citizensor both. 6.02 Standing Committees of the Council There is one standing committee of the Council: Intergovernmental Relations Committee. 6.03 Standing Advisory Bodies to the Council There are seven standing advisory bodies to the City Council. These are created in the Eugene Code and Charter and exist to provide advice on policy matters. They are: 1) Budget Committee; 2) Planning Commission; 3) Police Commission; 4) Human Rights Commission; 5) Sustainability Commission; 6) Civilian Review Board; and 7) Toxics Board. 7.CONDUCT AT MEETINGS 7.01 Roberts Rules of OrderConduct at City Council meetings and committee meetings is governed by Robert’s Rules ofOrder, Revised. The Council has the obligation to be clear and simple in its procedures andin its consideration of the questions coming before it. Council members shall avoidinvoking the finer points of parliamentary rules which may serve only to obscure theissues. 7.02 Other Meeting Guidelines The presiding officer shall be responsible for ensuring order and decorum are maintained. Behavior or actions that are unreasonably loud or disruptive shall be cause for removal from Council meetings. This includes engaging in violent or distracting action, making loud or disruptive noise or using similar language, and refusing to obey an order of the presiding officer. Council members speak only for themselves and shall be open, direct and candid. They work to keep discussion moving and call for a “process check” if the discussion becomes January 13, 2019, Work Session – Item 2Page 12