Agenda Packet 1-13-20 Work Session

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January 13, 2019, Work Session – Item 2 Staff proposes the following changes: Section 1.02 Work Sessions – Section updated to reflect current practice of conducting noon work sessions on the second, third, fourth, and fifth Wednesdays of the month and scheduling additional 5:30 p.m. work sessions on the third Mondays of the month, as needed. Section 1.05 Public Forum – Fourth paragraph updated to reflect the presiding official’s prerogative to reduce testimony time when the number of speakers warrants such a reduction. Also, stipulation added that speakers must be present to submit Request-To-Speak form. Section 3.06 Action Items – Add new section to state that “In general, action on ordinances and councilor-introduced resolutions or motions shall be placed on regular City Council meeting agendas and shall be scheduled after Public Forum. Section 7.02 Other Meeting Guidelines – Fourth paragraph related to intended motions revised to clarify that every effort should be made to contact other members of the council to inform them of the intent and the text of the motion “at least 24 hours in advance of the meeting.” Section 10.03 Local Expenses – Section updated to reflect current rate for bicycle mileage reimbursement ($.26/mile as of July 2019). Section 10.04 Spouse/Guest Expenses - Section updated to replace all references to “spouse” with “partner.” Council action requested: Direction to prepare a resolution adopting the proposed amendments to the Operating Agreements or provide other direction. Possible Motion Move to direct the City Manager to return with a resolution adopting the proposed amendments to the City Council Operating Agreements. Improving the Effectiveness of Public Forum Staff will facilitate a discussion of input received from councilors during two-on-one sessions with council support staff. Council action requested: Provide direction to staff on any changes to the Public Forum process and/or further discussion needed to achieve objective of improving Public Forum for all involved. Possible Motion Move to change to a two-minute time limit for Public Forum testimony. PREVIOUS COUNCIL DIRECTION None. ATTACHMENTS A. Council Operating Agreements with proposed revisions in legislative format B. Your Opinion Counts brochure Page 5