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Mr. Pap~ suggested that an item related to how the council reviewed progress on its goals be <br />added to the agenda. Mr. Lee suggested the item be discussed as part of the discussion of <br />governance. <br /> <br />Ms. Helphand said that several items on the agenda were related to time management and the <br />efficient use of the council's time. She asked councilors raising issues to discuss the <br />background of the issue. <br /> <br />REVIEW COUNCIL OPERATING AGREEMENTS <br /> <br />Citizens Request for Agenda Item <br /> <br />The council discussed the existing process for placing an item on a meeting agenda, which <br />required the concurrence of three councilors. Ms. Nathanson described a request she received <br />from a citizen that a particular item be discussed. Mayor Torrey said that under the current <br />system, any citizen could contact a councilor with a request to place an item on an agenda. If <br />three councilors concurred, the item was scheduled. The council agreed that the current process <br />was acceptable. <br /> <br />The council discussed the distinction between councilors requesting that an item be scheduled <br />and the fact the manager could schedule an item without consent from the council. Mayor Torrey <br />pointed out that the manager generally scheduled routine and standard administrative items. He <br />thought it should be made clear in the ground rules that the manager must get the concurrence <br />of three councilors to schedule nonroutine, nonadministrative items. Mr. Pap~ concurred. <br /> <br />Mr. Meisner questioned how the manager could be expected to distinguish between items, as he <br />did not think Mayor Torrey's statement clarified the issue and he did not want to limit the authority <br />of the manager to schedule agenda items. <br /> <br />Mr. Kelly said it should be at the manager's discretion to schedule items, as the council could <br />always object. He suggested that the last sentence in item 2, "Placing items on council agenda," <br />in the operating agreements be revised to indicated that the manager could schedule nonroutine, <br />nonstandard items on the agenda. <br /> <br />Ms. Taylor did not think the manager should schedule any agenda items without the council's <br />consent. She said that the council should review and approve upcoming agenda items. Mr. <br />Johnson pointed out that staff distributed a tentative working agenda on a weekly basis, and the <br />council was free to question the scheduling of those items. <br /> <br />Mayor Torrey briefly summarized the existing operating agreements and said it appeared that the <br />council was not following the agreement previously reached regarding approval of the agenda on <br />the Consent Calendar. Mr. Kelly suggested that if the process was followed, the concerns <br />expressed by the council would probably be satisfied. The council concurred. Ms. Walston <br />indicated that staff would modify the agendas of the second and fourth meetings to include a <br />Consent Calendar item related to upcoming meeting agendas. Mr. Kelly asked that the council <br />be asked to approve topics, not dates. Ms. Taylor also asked that the council be consulted if a <br />topic was proposed to be dropped from an agenda. <br /> <br />Three-Minute Speaking Rule <br /> <br />MINUTES--Eugene City Council July 31, 2000 Page 2 <br /> Process Session <br /> <br /> <br />