Agenda Packet 3-9-20 Meeting - Laserfiche WebLink

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MINUTES – Eugene City Council Work Session January 13, 2020 Page 2 •Councilor Clark – supported distribution of the presentation materials/handouts in advancebecause they often revealed new information. •Councilor Pryor – supported a Wednesday arrival of meeting materials; asked staff to give someinformation farther in advance when it was a “meaty” topic. •Councilor Zelenka –supported a one-week timeline. •Councilor Evans – supported reverting to the one-week timeline. •Councilor Clark – suggested an index of agenda item topics dating back a couple of years andgoing forward. MOTION and VOTE: Councilor Taylor, seconded by Semple, moved to return to a one-week agenda delivery schedule, but change the date to Wednesday. PASSED: 8:0 Council Discussion – Order of Council Agenda Items •Councilor Taylor – preferred Items of Interest to stay at the beginning of the 5:30 p.m. worksession rather than add to the length of the Public Forum meeting nights. •Councilor Clark – preferred Items of Interest be returned to the 7:30 p.m. meeting because worksessions were too full. •Councilor Pryor – said he valued efficiency and thought council should be flexible and fit theConsent Calendar wherever it made sense on its calendar—even at the 5:30 p.m. work session;noted people sometimes used Public Forum to speak on Consent Calendar items. •Councilor Syrett – did not have a preference about the Consent Calendar; thought Items ofInterest would work well at a 7:30 p.m. meeting when there were often more people present;proposed a six-month pilot. •Councilor Zelenka – noted additional meetings had been added for deliberation because councilneeded more time due in part to the length of Public Forum; thought Items of Interest workedwell at the 7:30 meeting in the past; said annexations and land use issues had sometimes beenmoved to the Consent Calendar but should have been regular agenda items. •Councilor Semple – thought the system of pulling a Consent Calendar item was efficient and thathaving Items of Interest at the 7:30 p.m. meeting would result in people sometimes waiting forPublic Forum to begin. •Councilor Clark – noted voting on annexations could be problematic before Public Forumbecause council may not have the chance to hear from people who would like to comment aboutthem. MOTION: Councilor Clark, seconded by Councilor Zelenka, moved to remove all annexations from the Consent Calendar and have a once a month regular agenda item after the Public Forum titled “Annexations.” •Councilor Pryor – asked whether land use items could be saved for a single meeting a month. •Councilor Clark – suggested a friendly amendment to his motion that annexations, when theyoccur, be dealt with after Public Forum as a regular item. •Councilor Taylor – said she thought anything that was potentially controversial should not beon the Consent Calendar. •Mayor Vinis – noted that staff meet regularly to determine whether items are potentiallycontroversial and that councilors have the right to pull any item off of the Consent Calendar fordiscussion. •Councilor Clark – said removing annexations from the Consent Calendar would enable councilto vote on it at the 5:30 p.m. work session without concern about missing comments any relatedPublic Forum comments. March 9, 2020, Meeting - Item 2ACC Agenda - Page 4