01.22.20 City Council Work Session Minutes

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Mayor Vinis - said that council leadership, EWEB leadership, the City Manager, and EWEB general manager are all meeting on a quarterly basis. Councilor Evans - asked if there was a price difference in having standard meters versus smart meters. 2. WORK SESSION: City Council Process Session City Recorder Beth Forrest summarized the recent actions council took related to public forum changes and the potential actions for council to take. Councilor Semple - asked for clarification about the fifth Wednesday meeting; asked if council could add walking in addition to bicycling for mileage reimbursement; asked for staff to keep the timer going after councilors have used their three minutes. Councilor Clark- asked if there was anything statutory preventing council from including walking reimbursement and expenses; said he was looking for the legislative intent when bicycling was added and what the implications might be if they changed it to alternative modes of transportation. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to update Section 1.02 Work Sessions to reflect that work sessions will be scheduled on the second, third, fourth, and fifth Wednesdays of the month. Additional 5:30 p.m. work sessions will be scheduled on the third Monday of the month, as needed. Councilor Semple - asked for clarification about if it was only third the Monday meeting "as needed". Councilor Clark - asked who determined whether a meeting is needed and what would happen if the Mayor and City Manager disagreed about if a meeting was needed. Councilor Taylor - asked if City Council ever formally decided to have the third Monday work session. VOTE: PASSED 6:0. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to add Section 3.06 Action Items to reflect that, in general, action on ordinances and councilor -introduced resolutions will be placed on regular meeting agendas and will be scheduled after the Public Forum. (Note: This motion does not preclude taking action on items during work session or other portions of the meeting.) Councilor Semple - asked who decides if an action item occurs during a work session or after a forum; said she would not support this motion. Councilor Clark- asked Councilor Semple why she was not going to vote in favor of the motion, - asked if this motion would still allow councilors to raise items at the 5:30 p.m. work sessions. Mayor Vinis - welcomed councilors to share their preferences about timing on items with her. Councilor Clark- said councilors can always make a motion to move specific items to a certain time if they have a majority, which could provide a remedy. VOTE: PASSED 5:1, Councilor Semple opposed. MOTION: Councilor Semple, seconded by Councilor Yeh, moved to update Section 7.02 Meeting Guidelines to clarify that, whenever possible or practicable, every effort is made to contact other members of the council to inform them of an intent to make a motion at least 24 hours in advance of the meeting. MINUTES - Eugene City Council January 22, 2020 Page 2 Work Session