Item A: City Manager Evaluation Process

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ATTACHMENT A Central Services Human Resource And Risk Services City of Eugene 777 Pearl Street, Room 101 M Eugene, Oregon 97401 EMORANDUM (541) 682-5061 (541) 682-6831 FAX www.eugene-or.gov Date: May 7, 2007 To: Mayor Piercy and City Council From: Council Officers Ortiz and Pryor Subject: City Manager Evaluation and Compensation Process We recently met with Mayor Piercy to discuss both the City Manager’s evaluation process and also the process for determining the City Manager’s compensation. We are making the following th recommendations for your deliberations at a worksession on Wednesday, May 16. Evaluation Process We believe that future evaluations should be an assessment of expectations and goals from the previous year as articulated by the City Manager and agreed upon by the Mayor and Council. This current evaluation will serve as a transition year in the evaluation process. For consistency sake this year we will use a revised version of last year’s evaluation form. We recommend moving away from a five point scale. The revision will include a scale that indicates the performance does not meet expectations, meets expectations or exceeds expectations. The elements (broad areas of performance) will remain the same but the behavioral indicators will be summarized and we will not be scoring each indicator, only the main elements. The evaluator will simply decide which of the three ratings to give an element and then provide some examples to support the rating. Each evaluator will also give an overall performance rating using the same scale. The revised form is attached. The City Manager will do a self-assessment as he has done in the past. The self-evaluation will provide a summary of accomplishments over the past year including work on Council Goals. It will also provide a report of progress on issues and concerns articulated by the Mayor and Councilors during the last evaluation worksession in 2006. As part of the evaluation worksession, the Mayor and Council will give the manager a date certain on which to return to Council in a worksession with a set of expectations and goals for the coming year. At that worksession, the Mayor and Council will work with the City Manager to revise and adopt the expectations and goals as a body. This will set the stage for the next evaluation in 2008 when Council will evaluate the manager on accomplishment and progress of the agreed upon goals from the previous year. If a written form is used for next year’s evaluation it will focus on the previous year’s expectations and goals. The evaluation worksession this year will follow the format of last year’s evaluation. The session will be 90 minutes in length. The first 60 minutes will be in executive session and will be a dialogue between the City Manager, the Mayor and Councilors on topics covering the City Manager’s performance over the