CC Minutes - 02/14/07 Work Session

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M I N U T E S Eugene City Council Work Session McNutt Room—Eugene City Hall February 14, 2007 Noon COUNCILORS PRESENT: Andrea Ortiz, Chris Pryor, Betty Taylor, Bonny Bettman, George Poling, Alan Zelenka, Jennifer Solomon, Mike Clark. Her Honor Mayor Kitty Piercy called the meeting of the Eugene City Council to order. She welcomed everyone present and those watching at home. She displayed a plaque from First Place recognizing the City’s contributions to Project Homeless Connect. A. WORK SESSION: City Council Priority Issue – City Hall Complex City Manager Dennis Taylor introduced Facility Project Manager Mike Penwell and Jonah Cohen of Thomas Hacker Architects to discuss Phase 3 of the City Hall Complex Action Plan. Mr. Penwell reviewed the history of the project to date, noting that the City Hall issue was established as a council priority in February 2005 and the council adopted an action plan in May 2005 that outlined a four- —— phase process. He said the first two phasespolicy advisement and development planhad been completed and resulted in three concept plans. He said the next phase consisted of two components: Phase 3A and Phase 3B. Mr. Cohen reviewed the design team’s proposed scope of work and fees for Phase 3A, which included both technical work and public involvement activities related to exploring financing and phasing options, bond measure strategy work, ongoing police patrol facility planning, expanded concept design, five public involvement meetings and related outreach activities. He noted the agenda packet included a proposed budget for Phase 3A. Ms. Taylor asked for specific details of the cost for community forums and a definition of “ward-based” advisory meetings. Mr. Cohen said the cost of a community forum included not just the cost of a three-hour meeting. In addition to the cost of the facility, food and personnel during the meeting there were also extensive planning efforts to ensure the community forums were successful and follow-up tasks to document and compile the results. He said the next round of forums would include a larger group of professionals such as a sustainability consultant. He said the concept of ward-based meetings was to establish an advisory committee of people representing all of the wards in the City, with the intent to have councilors identify two or three individuals from each of their wards who would be generally supportive of the project, actively involved in their wards and willing to commit to an ongoing involvement. He said the committee was envisioned as meeting every six to eight weeks during the remaining project phases and involved in ongoing project design development as another constituent group that would provide input. He also hoped that committee members would become ambassadors to explain the project to community members. MINUTES—Eugene City Council February 14, 2007 Page 1 Work Session