Item A: City Council Goal - City Hall Complex

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ATTACHMENT A City Hall Complex Public Involvement Activities Update: June 2007 With public opinion research underway and council decision-making on hold, the Design Team put collaborative public involvement efforts on hold, such as Community Forums and Special Input Groups. This allowed the current public involvement efforts to be weighted toward outreach to new participants, particularly those who have been underrepresented, and to bringing new people up to speed. Outreach to new participants The public involvement team went out with a display to meet and talk with people at: ? The Asian Festival ? Earth Day ? Plaza Latina ? Sheldon Family Fun Night ? Oregon H.S. District Track & Field Meet ? Bethel Schools Latino Family Night ? We are Bethel Festival ? First Friday Art Walk ? Youth Make it Happen To encourage the engagement of our Latino Community, the display was in Spanish, made culturally appropriate, and signs to motivate participation were added that said: ? Nuestras voces son importantes. (Our voices are important.) ? ¡Es su ciudad! (It is your city!) ? Participe para el futuro de sus hijos. (Participate for your children's futures.) ? El ejemplo que damos hoy vive mañana. (The example that we give today will live on tomorrow.) In addition to our bi-lingual outreach, contact was made with numerous African-American and Asian-American community members who are normally not involved in civic discussions. We use a relevant questionnaire (see responses later in this update) and a raffle at outreach venues for communities of color and a relevant questionnaire. The raffle prize is coffee and pastry with the Mayor. Since we are recruiting people who do not typically participate in government processes due to barriers, we are inviting them to a “mini-forum.” This is essentially an opportunity to foster a sense of welcome and belonging, and for new participants to experience how community forums work with childcare, food, clickers, and microphones. Additional outreach is scheduled for several Neighborhood Association picnics, summer concerts in the parks, movies in the park, ongoing outreach at Plaza Latina, Sheldon Multi-Cultural Festival, Joventud Faceta, LEAD, and more. Communication with those already engaged Many constituencies were truly involved in the dialogue and decision-making of 2006. To remain in touch, presentations and written updates were given to the Chamber of Commerce Government Affairs Committee, the Chamber’s Young Professionals Network, Birth to Three Latino Parent’s