Item 2D: Approval of Neighborhood Assocation Charter Revisions

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Article V. Officers. Section 1. The officers shall consist of a (1) Chair, (2) Vice Chair, (3) Secretary, and (4) Treasurer. Alternately, two people may serve as Co-chairs, in which case no vice chair will be elected. Section 2. Duties of Chair. The chair shall coordinate and supervise the business and activities of the Executive Board and CDCA organization. S/he shall preside at all meetings of the Executive Board and General Membership, serve as an ex officio member of all committees, and act as the primary contact person and liaison with the City of Eugene and the Neighborhood Leaders Council. Section 3. Duties of Vice Chair. The vice chair shall assist the chair in his/her duties on request. In the absence of the Chair, or in the event of the Chair’s inability or refusal to act, the vice chair shall execute the duties and powers of the chair. Section 4. Duties of Co-chairs. The duties of the Co-chairs will include all those enumerated in Section 2 and Section 3 above. Section 5 . Duties of Secretary. The secretary shall record the minutes of all General Membership and Executive Board meetings and maintain and file copies of said minutes, correspondence, and membership attendance logs. Section 6 . Duties of Treasurer. The treasurer shall receive all association funds and pay out funds as approved by the Executive Board. Article VI. Nomination and Removal of Executive Board Members. Section 1. The officers shall be elected by a simple majority of those in attendance at the Annual Meeting in November and shall serve a one-year term. Upon election, the Chair shall be entitled to appoint additional board members, liaisons, and committee chairs subject to approval by the general membership. Section 2. Nominations shall be accepted only at the meeting prior to the Annual Meeting in November. Nominations shall be for a specific office. Section 3. The ballot shall be posted on the CDCA website and also sent via e-mail to those on the current e-mail list by the appointed Communications Liaison within two weeks following the October General Meeting. Section 4. Any vacancy of the Executive Board shall be filled for the remainder of the term by a majority vote of the general membership. Section 5 . An officer may be removed by a two-thirds vote of the members present at a General Meeting. However, prior notice of intent to submit a removal motion is required at the General Meeting immediately preceding the meeting in question. Section 6. If a member of the Executive Board is absent for three consecutive official meetings, that member’s position shall be vacated unless the Board finds extraordinary circumstances prevented the member’s attendance. Article VII. Executive Board. Section 1. The Executive Board shall consist of the four elected officers plus additional board members, liaisons, and committee chairs. Section 2. The Executive Board shall hold regularly scheduled meetings and the membership shall be given reasonable, advance notice of said schedule. Meetings of the Executive Board shall be open to the general public. Section 3. The Executive Board will be responsible for establishing the time, place, and agenda for the General Meetings and ensuring reasonable advance notice to members. Section 4. Special meetings of the Executive Board may be called by the Chair or by one-half of the Executive Board members, after notice has been provided to all Executive Board members. Reasonable efforts shall be made to inform the CDCA membership of special meetings. In the event of situations calling for prompt action, such meetings may be conducted by conference telephone call or by e-mail. Section 5. The majority of the Executive Board shall constitute a quorum for the transaction of business. Section 6. Executive Board policy decisions and opinions must be presented to the general membership for approval.