Item 4: Ratification of IGR Committee Actions

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ATTACHMENT E Memo to IGR Committee Grant Funding – 2007 COPS Technology Program June 15, 2007 Page 1 Human Resource & Risk Services City of Eugene 777 Pearl Street, Room 101 M Eugene, Oregon 97401 EMORANDUM (541) 682-5061 (541) 682-6831 FAX www.eugene-or.gov Date: June 15, 2007 To: Intergovernmental Relations Committee From: Joe Rizzi, Emergency Management Program Manager Subject:Grant Funding -- Community Oriented Policing Services (COPS) Interoperability Communications for Fire and EMS SOURCE/PURPOSE : The Emergency Management Program is requesting authorization to apply for grant funding under the COPS 2007 Technology Program, for funds to improve data and voice interoperability between public safety agencies and organizations within the region and state. The City of Eugene Police Department is identified by the COPS Office as the lead agency for receiving interoperable communications funds in the Lane County area and has been invited to apply for funding under the 2007 program. We would like to continue with work that has already been completed under the 2005 COPS Technology Program grant by adding Fire/EMS to the improved data and voice interoperability communications system for public safety agencies. Interoperable communication is a top priority when it comes to emergency management and public safety. Interoperable communications allows multiple departments and agencies the ability to communicate more effectively in an emergency, as well as in their day-to-day operations. MATCH REQUIRED: There is a 25% cash match requirement for all applicants, which will need to be satisfied by the end of the 3-year grant period. The scope and cost of the project is being developed. The current estimates are that the project will cost $4 million. $3 million will come from the COPS grant. The remaining $1 million will be local match. Current draft financial schedules are similar to the 2005 Grant, but with additional agencies to share in the match over the 3 year period. EWEB has stated that they would be able to contribute a large portion of the match similar to their contribution to the 2005 COPS Grant project. The remaining will be provided by the City of Eugene, the City of Springfield, Lane Rural Fire Department and Santa Clara Fire Department proportional to the number of subscriber units purchased. The Eugene Fire Department portion of the match is estimated to be $183,000 over a three year period. DESCRIPTION: With the implementation of the 2005 COPS Interoperable Communications grant there remain three key problem areas to be addressed: an inadequate Fire/EMS communications system,