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Item B: City Council Goal - City Hall Complex
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Item B: City Council Goal - City Hall Complex
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6/9/2010 1:12:01 PM
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7/5/2007 4:50:03 PM
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City Council
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Agenda Item Summary
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7/11/2007
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The staff team for the first three phases of the action plan consists of Jim Carlson as the lead Execu- <br />tive Manager, Mike Penwell as the project lead, and a committee consisting of members from Facility <br />Management, Finance, Planning and Development, Public Works, Municipal Court, and Police as <br />well as the City’s Public Information Officer. Many other staff members from across the City organi- <br />zation will be tapped for their expertise in specific areas and to provide input to the consultant team <br />during programming and design review. The appropriate staff team for design and construction will <br />be assembled at the beginning of phase four and would presumably include some of the same com- <br />mittee members that participated in the first three phases. <br /> <br />E. Resource Needs <br />The total cost of fully resolving the City Hall/Police Building issue will likely exceed $100 million <br />including design and construction costs for almost any of the possible scenarios for the City Hall <br />Complex. However, the funds will be allocated and spent incrementally with multiple opportunities <br />for monitoring and evaluation by City staff, the council, and the public. A rough estimate of costs by <br />component is as follows: <br /> <br />1. Phase One – Policy Advisement <br />a. Select consultant team <br />b. Conduct a facilitated session with council to identify and provide direction on policy <br />issues: $30,000 <br />c. Adopt initial policy direction <br />2. Phase Two – Adopt the City Hall Complex Development Plan <br />a. Complete the master planning and public participation process: $300,000 - $400,000 <br />b. Adopt the Development Plan <br />3. Phase Three – Adopt the City Hall Complex Implementation Plan <br />a. Complete schematic design and implementation options: $250,000 - $350,000 <br />b. Adopt the Implementation Plan <br />4. Phase Four – Design and Construction of the City Hall Complex: $100,000,000+ <br /> <br />The majority of the costs related to completion of both the Implementation Plan and the Development <br />Plan are consultant fees. A portion of project staff time will be charged to the project as Professional <br />Service Fees (PSF), reflecting the City’s policy of recovering capital project-related staff costs <br />through charges to projects. Other staff time is already included in departmental budgets, but allo- <br />cating resources to this action plan may reduce time available for other ongoing departmental work <br />programs. The costs for materials, supplies, and consultant reimbursable expenses should be a rela- <br />tively small percentage of total project costs. <br /> <br />As a point of comparison, the consultant contract for EWEB’s current planning process is just under <br />$800,000 for a scope of work roughly equivalent to phases one through three described above. <br /> <br />F. Monitoring and Evaluation <br />This action plan is focused on specific outcomes in the form of initial policy advisement, a completed <br />City Hall Complex Development Plan, a completed City Hall Complex Implementation Plan, and <br />design and construction of facilities to carry out the Implementation Plan. A detailed work program <br />and time line for Phase One and Two of the action plan has been developed, and will be updated <br />during execution of Phase One. Progress on Phase One and Two will be monitored through the <br />detailed work program and timelines. Council approval of each project phase will be the primary <br />measure of success in meeting proposed outcomes for the first three phases, with authorization to ini- <br />tiate construction projects indicating the measure of success for Phase Four. Ultimately, the action <br />plan will be considered a resounding success if construction has begun within five years on at least <br />the initial phase of the City Hall/Police Building. <br /> <br />
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