Item B: City Council Goal - City Hall Complex

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It is important to note that the Eugene City Hall Complex and Police Patrol facility are not yet designed. As they develop, assumptions reflected in the current cost models will be tested and updated to make sure they are consistent with the City’s project values and goals. Moving and Leasing Costs Moving and temporary leasing costs were included in the most recent cost models. Moving costs are based on $2.50/square foot and lease costs are based on $2/square foot/month. Escalation for these costs in Eugene is slower than escalation for building materials and labor, and is assumed to align with standard inflation at around 3% per year. Many factors influence moving and leasing costs including site, the construction schedule of a new City Hall, the construction schedule of a new patrol facility, the level of consolidation, and which functions are identified to be moved into a new City Hall. The following examples show two scenarios: Option A: a new City Hall is built on the existing City Hall site to accommodate all functions except patrol. The patrol facility is built first and occupied prior to the move, eliminating tempo- rary leasing space for patrol-related functions. The remaining City departments move to temporary leased space and then move into the new City Hall upon completion. The escalated cost for this option to 2010 is approximately $2,170,000 which is the sum of $190,000 in initial moving costs, $600,000 for secondary moving costs, and $1,380,000 for temporary leasing costs. Option B: a new City Hall is built on another site. No temporary space or intermediate moves are required and all functions to be housed at a new City Hall and a patrol facility are moved once. The escalated cost for this option to 2010 is approximately $570,000. Occupancy Costs Some of the previously presented consolidation options included leasing space in the Federal Building. Costs for leasing were excluded in these options. Costs for occupying City-owned space (including operations, maintenance, ongoing contributions to the Facility Reserve Fund, etc.) were also excluded from the project cost models. The Project Team, in collaboration with city staff, will address the cost of occupancy through the course of the remaining scope of work as decisions allow more site-specific and design-specific information on which to base these costs.