CC Minutes - 07/14/99 WS - Laserfiche WebLink

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Mr. Fart complimented the revised form but expressed concern about taking anecdotal information from employees and including Item 5 under Element E. He suggested Item 5 under Element C: "Provides and demands uniform and fair leadership from all levels of the organization regardless of City employee's membership in protected classes." He also suggested adding the following phrase to Item 1 under Element E: "and provides incentive to division and department heads to demonstrate nondiscriminatory employment practices." Mr. Johnson had no objection to the suggestions. Mr. Meisner responded that anecdotal information will be received whether it is solicited or not and the sheet helps to guide that input, but believed the last suggestion was unnecessary and micromanaging. Mr. Fart suggested changing Item 5 under Element E by alluding to "all protective classes" rather than just the four mentioned. Human Resources and Risk Services Executive Director Lauren Chouinard said that in "the personnel world, discrimination becomes a legalistic term when attached to the 'nine issues'" and he believed "Item 5 was meant more broadly than that--that there are people who are not protected classes that should not be discriminated against in the way they get work assigmnents, and a variety of other reasons in the work place." He described Item 5 as "another overlay on top of the legal framework." Addressing a question from Mr. Kelly, Mr. Chouinard said councilors would receive the form by courier on July 15 and the discussion session would be held on July 26. Mr. Johnson added that his self-evaluation would be available on July 19. Mr. Kelly asked for a better description of Item 1 under Element A and Item 7 under Element E. The council agreed to strike Item 7. Mr. Rayor said he has struggled to find how to address the problem of staf?s "stonewalling" and there is no item for input on that. He suggested Item 4 under Element G: "Encourages senior staff to respond effectively to council goals and action items." Mr. Pap~ identified the manager's evaluation as one of the most important of the council's activities. He asked the City Manager to identify ways in which councilors and the Mayor can assist him, i.e., a council evaluation by the manager. Mr. Pap~ encourage the City Manager to consider an employee survey. Mr. Johnson responded that City staff had recently completed an employee survey. Mr. Fart suggested a formatted e-mail document for the council to fill in for future evaluations. Mr. Kelly said he looked forward to hearing from "frontline staff." Mr. Johnson commented that he saw performance evaluations as a learning experience and encouraged members of the council to be honest and straightforward. The meeting adjourned at 7:33 p.m. Respectfully submitted, James R. Johnson City Manager Minutes--Eugene City Council July 14, 1999 Page 7 5:30 p.m.