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Unanimous votes of the IGR Committee require 3 votes, not 2 votes, should an IGR <br />Committee member be absent. <br />An IGR Committee member may designate the Mayor to serve as an alternate in the <br />member’s absence. <br />7.Minutes <br />Written minutes shall be taken for all IGR Committee meetings in accordance with the <br />Oregon Attorney General’s Public Records and Meetings Manual. Minutes must give a true <br />reflection of the matters discussed but need not be a full transcript, verbatim or recording. <br />8.Process for Sessions of the Oregon Legislature <br />The Regular Session of the Oregon State Legislature convenes in January of odd numbered <br />years, with a Special Session convening in January of even numbered years. The Regular <br />Session generally lasts for six months with the Special Session lasting for two months. In <br />February 2008, the Oregon legislature convened a Supplemental Session in lieu of the <br />Special Session, lasting for only one month. Supplemental Sessions may be held in <br />subsequent even numbered years. <br /> <br />Preparation for the Regular Session is begun by IGR staff who meet with the members of <br />the IGR Committee and other City departmental staff to outline legislative policies and <br />concepts for the upcoming session based upon City Council goals, priorities, community <br />needs and organizational issues. These concepts, after being vetted by staff and the IGR <br />Committee, are then submitted to the full City Council for review and approval. Once the <br />concepts are approved, they become the basis for the Legislative Policies document that <br />serves as the cornerstone for position and lobbying efforts on particular pieces of <br />legislation during the session. <br /> <br />The Legislative Policies document includes principles and precepts that will help determine <br />the city position on bills. The City of Eugene first adopted a formal set of legislative policies <br />prior to the 1985 session recognizing from past sessions that many staff recommendations <br />were repeated from session to session and that a great percentage of a session’s legislative <br />proposals could be anticipated. <br />9.Process for Introducing Legislation <br />The City may wish to introduce legislative concepts on its behalf to the legislature. The IGR <br />Committee meets and reviews all proposals for legislation prior to submittal to the <br />Legislature. <br /> <br /> Any City staff or elected official interested in introducing legislation prepares a written <br />overview of the purpose of the legislative concept and draft language for review by the <br />IGR Committee. Once the IGR Committee has voted on proposed legislative concepts, <br />the action of the IGR approval. <br />After the proposed legislative concepts have been reviewed and approved by the full City <br />Council, legislative concepts that have been approved are presented to the Legislature for <br />drafting. The bill, as introduced, is then presented to the IGR Committee under the regular <br />Exhibit A -- Page 13 <br /> <br /> <br />