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CCAgenda-4/07/04WS
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CCAgenda-4/07/04WS
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6/9/2010 12:13:04 PM
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4/1/2004 1:40:55 PM
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City Council
City_Council_Document_Type
Agenda
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4/7/2004
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DRAFT WITH PROPOSED AMENDMENTS <br /> 4/1/04 <br /> <br /> EUGENE CITY COUNCIL OPERATING AGREEMENTS <br /> Exhibit to Resolution Number 4777 <br /> Approved on September 22, 2003 <br /> <br />10.02 Out-of-Town Expenses <br />Out-of-town expenses include those incurred while attending City-related conventions, <br />conferences, training seminars, or meetings. Expenses that are paid by the City include fees for <br />seminars or conferences; transportation to, from, and at the destination; and lodging, meals, and <br />incidental expenses that are necessary to conduct City business. <br /> <br />10.03 Local Expenses <br />Local expenses include those incurred while representing the Council on a committee, attending <br />meetings, attending local seminars or conferences, attending local special events, or meeting with <br />groups or individuals to discuss City matters. Expenses that are paid by the City are detailed in <br />Resolution No. 4375 and include meals, conference registration, transportation and necessary <br />incidental expenses, and up to two community group memberships, not to exceed $100 total. The <br />reimbursement for bicycle mileage, as permitted in Resolution 4375, shall be $. 15.1 per mile as of <br />September 1, 2002, and shall be adjusted each year at the same rate of increase as that of <br />automobile reimbursement. Special materials such as books or directories may also be eligible for <br />reimbursement. <br /> <br />If receipts are not available, a written description of expenses signed by the councilor must be <br />submitted along with the Council Expense Report Form. Forms shall be available from the City <br />Manager' s Office. <br /> <br />10.04 Spouse/Guest Expenses <br />The City shall reimburse councilors or the Mayor for spouse expenses at local events when the <br />councilors or the Mayor and spouse are jointly invited and the councilors are serving in their <br />official capacity, such as a recognition dinner. The City does not otherwise reimburse councilors <br />or the Mayor for expenses incurred by their spouses. If councilors or the Mayor wish to have <br />spouses accompany them while attending out-of-town events, the City may make reservations and <br />have travel and lodging expenses billed directly to the City. Councilors or the Mayor must then <br />reimburse the City for their spouse's travel and lodging expenses. Reimbursement should be made <br />as soon as possible so that the trip reconciliation process can be completed. When a guest is <br />invited in place of a spouse, this reimbursement policy shall also apply. <br /> <br />10.05 Petty Cash <br />Expenses under $50 can usually be reimbursed out of the petty cash fund in the City Manager's <br />Office. <br /> <br />10.06 Travel Guidelines <br /> <br />Eugene City Council Operating Agreements - September 22, 2003 Exhibit to Resolution Number 4777 <br />Page 11 of 13 <br /> <br /> <br />
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