CC Minutes - 02/16/98 Meeting - Laserfiche WebLink

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Mr. Tollenaar distributed copies of documents entitled "Proposed City Manager Evaluation Process" and "Questions for Department Heads and Collective Bargaining Unit Representatives." He reviewed each of nine statements in the first document, explaining that the word "will" in statement 8 should be replaced with the word "may." He emphasized that the proposal was submitted by officers of the council and was subject to changes agreed on by the council. Mr. Klein explained that strict confidentiality for all input in the evaluation process would be maintained until March 16. He said that media and other requests based on public information laws would be denied and that it was likely appeals of the denial would take longer than the date when the information would be fully released. Ms. Elmer determined that her self-evaluation and a summary report of progress on agreed on goals would become part of the process on March 16. In response to a question from Mr. Meisner, Mayor Torrey explained that a summary report of evaluations of Department Heads and Union representatives would be made available to councilors at the end of the March 16 meeting to avoid distraction caused by its being available during the meeting. Mr. Laue said he believed a self-evaluation by the City Manager should be included in the deliberations of the council. Mayor Torrey said that the proposed process permitted the manager to submit any amount of material to the council. Ms. Taylor said that she was concerned that opinions of the evaluation facilitator would be influential in council deliberations. Ms. Elmer said she felt comfortable with the proposed evaluation process as it had been explained. Mayor Torrey said the proposal from the officers was adamant that any action resulting from presentation and discussion on March 16 would be postponed until March 18. Ms. Swanson Gribskov expressed appreciation for the work of the council officers in developing the proposed evaluation process, but stated that she believed constraints placed on the process from the schedule of the process facilitator were restrictive. She said she had hoped for more deliberative time. Mr. Lee stated that he had met with concerned citizens and he had been asked to propose that more than department managers be included in the evaluation process. He said that a specific individual had suggested that time be provided in the process for dialogue between the City Manager and citizens. Mr. Lee said that he had been dismayed to learn that the previous evaluation process had included verbal feedback to the City Manager by the facilitator of comments made by staff and councilors. Ms. Elmer replied that she believed she had reported the feedback to the council. Mr. Lee stated he believed it was necessary to create a fair evaluation process. Minutes--Eugene City Council February 16, 1998 Page 8 7:30 p.m.