Resolution No. 3746 - Laserfiche WebLink

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October, 1976 SUPPLEMENT TO THE NEWSLETTER GUIDELINES FOR NEIGHBORHOOD ORGANIZATIONS Based on the Neighborhood Organizations Recognition Policy adopted by the Eugene City Council by Resolution No. 2554 on August 23, 1976, these additional guidelines have been developed to explain further the intent of the policy and how it can be implemented most satisfactorily. One concern that resulted from the newsletter policy \'/as maintaining the indepen- dence of the neighborhood organizations while protecting the public from possible misuse of the newsletters. Since public funds are used for printing and mail- ing and for personnel time, there are restrictions as to how information can be presented. Public funds belong to proponents and opponents of a proposition; therefore, the format of the newsl etters whi~re opi nions are expr'essed must meet the requirements of fairness for both sides of an issue. In addition to these requirements, the City and neighborhood or~Janizations are interested in encouraging effective citizen participation in which decisions ar(~ made by informed members, v/hi ch means that members shoul d have the opportuni ty to study all sides of an issue. The neighborhood liaison is responsiDle for reviewing the newsletters before printing to assure that the policy is being followed. The following explanatio'ls are expected to reduce or eliminate some of the problems or concerns that have arisen in the past. No changes in the newsletter will be made unless the editor or chairperson has been consulted. If you have any need for more clarification when problems arise, please call Ruth Miller/Beth Campbell, 687-5009. The actual pol icies written in the resol ution are presented below fall Q\',ed by specific guidelines or explanations where necessary. Section 4. Neighborhood Newsletters. (a) The City shall finance the printing and mailing of neighborhood newsletters and communications, within the budgetary allowances s!~t by the City. Neigh- borhood organizations may raise funds to finance their own publications.* Exp 1 anati on: The ci ty has budgeted funds for the pri nti ng and ma il i ng of newsletters, allocating an amount based on d\'Ielling units within the bouncary of each neighborhood organization. The neighborhood organizations detenni ne the distribution times, number of pages, duplication process and type of distribution (mail or hand delivered). If the City funds are used by the neighborhood organizations, the policies (b) (1), (2), (3), and (4) must be follm'/ed. *From "Neighborhood Organization Recogn-ition Policy, City of Eugene, August 19',6, p.4. -1-